Sales Coordinator
Full-Time
The Tallison Hotel, A Tribute Portfolio Hotel
Carmel, IN
Posted June 1, 2026 by Ascent Hospitality
Sales Leader Wanted in Carmel, IN- Come grow with the Team!
Perks: Career Growth & Job Security, Bonus Potential, PTO , Health Insurance Options, 401K with Matching Funds and a Great Company Culture
Ascent Hospitality is looking for a uniquely qualified hospitality leader to join our team as a Sales Coordinator!
The Sales Coordinator will- assist in the execution of the Sales department administrative process, service, detail; will efficiently communicate to all departments what Group needs there are from time of booking through check out date; will execute the non-selling functions of the department to allow sales staff maximum time for soliciting and securing additional business for the hotel; will efficiently perform all assigned sales duties including the processing of incoming leads and executing sales reporting requirements; will ensure all deadlines are met; will perform assigned duties, maintain sales data files and act as liaison between hotels and clients.
- Benefits - Health, Dental, Vision, Life Insurance, and other supplemental options
- 401k with employer MATCH
- Paid Time Off
- Team Member Hotel Discount Program
ESSENTIAL FUNCTIONS:
- Coordinate group room blocks
- Manage all pre-arrival and post departure tasks
- Conduct hotel site tours for walk-in guests if Sales Manager is not on property
- Manage group files and turnover checklist for opportunities booked by Sales Manager
- Assist with administrative tasks
- Provide the highest quality of service to the customer always, set example for immediate and hotel wide staff.
- Take inquiries and walk-ins that come into the hotel for group and/or meeting room business in the absence of the Sales Manager.
- Ability to analyze business to make profitable decision for the hotel whether it fits, quote rates and quote room rentals.
- Preparation and distribution of all outgoing correspondence pertaining to your property from the Sales Manager/Director of Sales i.e. faxes, proposals, contracts, thank you letters, regret letters, sales kits, comp night certificates
- Knowledge of Brand Systems and use daily for all group and transient business.
- Responsible for all meeting room events booked by Director of Sales as follows: prepare banquet event orders, send out banquet event orders to clients, greet all meeting room & social event contacts prior to events, advanced payments, direct bill authorizations, credit card authorizations, check in with contact during break times and lunch and after the event.
- Maintain Group rooming lists; enter rooming list, route charges, release blocks after cut-off; watch blocks to determine if blocks need to be increased or decreased when reservation method is individual call-in; enter final pick up in Brand System
- Preparation and distribution of Group Resumes
- Make all direct bill reservations and apply to direct bill account
- Handle all group special requests Shuttle requests group & individual, amenity form distribution and follow up, reservation cards
- Responsible for sales file maintenance
- Ensure collateral stock is maintained.
- Knowledgeable of Front Desk check-in, check-out, answering phones, transferring calls, making reservations, etc.
- Maintain close relations with the top accounts.
- Monthly visits to clients that have been interacted with regularly to thank for business. Often will be joint calls with Director of Sales
- Assist Director of Sales in planning of property specific sales blitzes and client events.
- Involvement in community activities and hotel programs.
- Clear understanding of all selling strategies set by Revenue Manager to ensure revenue maximization.
- Attend and participate in weekly sales, staff, bi-weekly revenue meetings, monthly regional meetings and other meetings as assigned.
- Attend any brand required training as well as Ascent Hospitality required training.
- Inform General Manager, Director of Sales, and Regional Director of Ops. of potential opportunities/concerns with clients.
- Cross sell opportunities between cluster properties.
- Comply with company policies and procedures.
- Knowledge of occupancy, average rate and RevPar goals
- Excellent written and verbal communication and interpersonal skills
- Highly responsible, reliable, and ethical
- Well organized and detail-oriented
- Ability to multi-task
- Proficiency in Microsoft Office applications
- At least one year of prior hotel experience
- While performing the duties of this job, the employee will be required to sit for long periods of time; using hands and fingers repetitively; view computer screens for long periods of time; use office equipment, including a telephone; reach with hands and arms; and stoop, kneel or crouch and frequently required to walk, climb stairs, talk and hear.
- May be required to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
- Must be capable of effectively using close vision, distance vision, and color vision.
- Able to operate in mentally and physically stressful situations
- Education: High school education or equivalent is required. Some college education is preferred.
- Some experience or training in same or similar field is preferred.
- Must be able to work in team environment
EEO Employer
The Tallison Hotel, A Tribute Portfolio Hotel
About the hotel
A Sophisticated Urban Escape! DISCOVER THE UNEXPECTED at The Tallison. Enjoy authentic warm, mid-western hospitality in Carmel- a prosperous northern suburb of Indianapolis. Step outside to explore galleries and performance venues of nearby Carmel Arts and Cultural District. Stroll along greenways taking in public sculptures or admire local architecture, before relaxing in our hotel bar with a craft cocktail.
Modernism Meets Mother Nature! YOU’LL LOVE Our quirky, design-driven features and cultivated spaces. A cohesive blend of clean lines, organic shapes and light filled spaces, coupled with earthy tones that reflect Indiana’s vast prairie and agricultural landscapes.
B E S T O F A L L , The Tallison is minutes from the Carmel Arts & Design District with independent shops, alfresco dining, art galleries and performance venues. We’re also near Indianapolis - home to the world-famous Indy 500, family-friendly museums, Canal Walk, Eagle Creek Park and Indianapolis Symphony Orchestra.
About the company
At Ascent Hospitality, our mission is to deliver distinguished hospitality to our guests and team members. While the concepts of our luxury, upscale and mid-scale brands are tailored to the needs of today's business and leisure travelers, Ascent Hospitality focuses on delivering an exceptional experience and long-lasting memories as featured in our unique, one of a kind boutique hotels, all with their own personalities.
About the management team
We began as a small family business and evolved into a place where passionate people thrive. Although our properties represent a diverse range with unique character, culture and personality, the most important company assets are the team members who strive day in and day out to exceed the expectations of each and every guest.
The Ascent Hospitality Management Team brings a wealth of experience and expertise to the table, combining years of industry knowledge with a deep understanding of market trends and operational efficiency. Their leadership is characterized by a strong commitment to excellence, innovation, and guest satisfaction. With a proven track record in driving growth and enhancing brand value, the team is well-equipped to navigate the complexities of the hospitality sector, ensuring continued success and a superior experience for guests and stakeholders alike.
| Address | 10210 Pennsylvania Parkway, Carmel, IN 46280 |
|---|---|
| Property Type | Hotel |
| # Jobs | 5 |
About Ascent Hospitality
Company Profile
Ascent Hospitality is a vertically integrated hotel development and management company. Our current portfolio consists of over 40 Select Service, and Full Service Hotels comprising over 3000 luxurious rooms in major leisure, business, and convention markets across the United States.
Ascent Hospitality’s Corporate Headquarters is currently located in Buford, Georgia. We have the necessary Corporate structure and proven resource capability developing and operating Hotels all across the United States.
Ascent Hospitality’s development and management expertise covers the full spectrum of hospitality from limited service, extended-stay, historic-boutique to full-service hotels.
- Hotel Development and Construction Management
- Hotel and Restaurant Operations
- Accounting Services
- Hotel Renovation Projects
- Human Resource Management
- Internet Distribution and eMarketing
- Sales & Marketing
- Revenue Management
Other Jobs at The Tallison Hotel, A Tribute Portfolio Hotel:
Fisher, IN
Carmel, IN
Chicago, IL