Area Sales and Events Coordinator

Full-Time

Description

Job Description

Ø Create and Distribute Rooming Lists and Pick-Up Reports on a weekly basis as requested by Sales & Catering Managers.

Ø Create BEOs for In-House Meetings.

Ø Provide Office Coverage for Sales, Catering and Conference Services.

Ø Handle incoming inquiries and customer questions, problems and concern in a professional manner.

Ø Maintaining office supply inventories.

Ø Distribution of the following reports: Daily Events Report, Banquet F&B Forecast, BEO Batch Report, Events on the Books per Quarter for three hotels

Ø Assisting with processing advanced deposits and logging deposits in Delphi and processing Vendor Invoices and Commissions.

Ø Provide administrative support for events, such as, but not limited to creating buffet labels, menus, & signage.

Ø Be a liaison between internal departments and external clients at the start of & during events as requested by the Conference Manager.

Ø Meet and greet group and event contacts as required.

Ø Conduct Site Visits on behalf of the Sales and Catering Team or on a walk in basis during office coverage.

Ø And any other duties as assigned

Requirements: