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Description

Job Description

Ø Create and Distribute Rooming Lists and Pick-Up Reports on a weekly basis as requested by Sales & Catering Managers.

Ø Create BEOs for In-House Meetings.

Ø Provide Office Coverage for Sales, Catering and Conference Services.

Ø Handle incoming inquiries and customer questions, problems and concern in a professional manner.

Ø Maintaining office supply inventories.

Ø Distribution of the following reports: Daily Events Report, Banquet F&B Forecast, BEO Batch Report, Events on the Books per Quarter for three hotels

Ø Assisting with processing advanced deposits and logging deposits in Delphi and processing Vendor Invoices and Commissions.

Ø Provide administrative support for events, such as, but not limited to creating buffet labels, menus, & signage.

Ø Be a liaison between internal departments and external clients at the start of & during events as requested by the Conference Manager.

Ø Meet and greet group and event contacts as required.

Ø Conduct Site Visits on behalf of the Sales and Catering Team or on a walk in basis during office coverage.

Ø And any other duties as assigned

Requirements:

Excellent written and verbal communication skills.

Energetic, Hardworking, Flexible and projects a professional demeanor.

Flexible schedule, must be able to occasionally work weekends and/or evenings.

Ability to work in a fast-paced environment.

Strong attention to detail with the ability to multitask.

Reliable transportation as we support three properties.

Experience in Delphi or similar hotel software a plus

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Ocean's Edge Resort & Marina Key West

Oceans Edge Resort & Marina is a one-of-a-kind resort powered by one-of-a-kind people. Join our team and help deliver the best luxury experience in the Florida Keys.