Temporary People and Culture Coordinator

Temporal Tiempo Completo

Reporting to the Assistant Director of People and Culture, responsibilities and essential job functions include but are not limited to the following: 

• Approach all encounters with guests and employees and vendors in a friendly, service oriented manner.
• Maintain attendance in compliance with Fairmont Standards, as required by scheduling.
• Comply at all times with Fairmont standards and regulations
• Acts as a resource for management and colleagues to resolve concerns

  Maintains confidentiality in all aspects of the job.

• Ensures bulletin boards are fresh, interesting and provide timely and accurate information.
• Maintains monthly Birthday and Anniversary listing, and ensures Colleague Anniversary and Birthday cards are sent out in a timely manner.
• Assisting with the day to day administration and co-ordination of all activities within the HR Department including: filing, photocopying, collating, mail, courier, phone and fax; typing of correspondence, reports, charts, tables, brochures and other collateral materials; drafting correspondence on own initiative for the approval of the Human Resources Director; maintaining a confidential, accurate and organized filing system for employee personnel and disciplinary files, and HR subject files.
• Mastering the HRIS system and Ceridian and the data input of information (employee action forms, new hire files, status changes, training, benefits, pension, payroll audit trail, etc.).
• Administers COBRA and HIPPA notifications, union and non-union benefits including Medical, Workers Compensation and FMLA.
• Participates in the recruitment and selection process by conducting reference checks, ensuring proper documentation of offers as directed by the Manager, Human Resources, attends job fairs and recruitment trips as required.
• Provides administrative support for the HR Office.
• Manages the inventory of office supplies for the HR department
• Replace and make nametags daily
• Re-set dayforce passwords for colleagues that come to office and request
• Complete all colleague requests on clipboard in front of coordinator desk
• Manage foot traffic for the office
• Prepare, Sign and Scan offer letters
• Assist with onboarding and be point person to walk new colleagues/leaders through their new hire paperwork
• Examine new hires I9 documents according to law and scan into Hireright
• Assist with setting up for trainings and new hire orientation
• Retrieve candidates from lobby and escort them to office; once complete, escort candidates out of the hotel

Compensation: $35/hour

• College degree preferred, or at least 2 years of progressive related experience with a High School Diploma.
• Previous experience is an asset
• Knowledge of Ceridian and ADP Timesaver an asset
• Previous supervisory experience preferred.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must be effective at handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must maintain confidentiality in all aspects of the job

All your information will be kept confidential according to EEO guidelines.