Purchasing Manager

Full-Time

Purchasing Manager

Overview:

This role will provide support to the Director of Purchasing for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity and act as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department.

Responsibilities:

• Directly supervise the Purchasing/Receiving hourly staff through delegation of work tasks to achieve set objectives.

• Coordinate and monitor work performed by storeroom associates, specifically food and beverage requirements according to forecasted menus.

• Attend all food and beverage and related meetings such as menu tie-down, weekly forecast and financial services.

• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions.

• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing.

• Responsible for department training, reviews, disciplinary actions and associate recognitions.

• Evaluate vendor performance in compliance to purchasing bid procedures.

• Monitors vendor ability to provide timely and consistent quality according to established specifications.

• Interact with other departments to ensure that guest needs are satisfied.

• Responsible for with monthly inventory.

• Maintain a flexible schedule at all times because the hotel operates 7 days a week, 24 hours a day.

• Work daily with accounts payable to ensure Birchstreet is accurate and up-to-date.

• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items.

• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws.

• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories.

• Champion and drive the All In Omni culture.

Qualifications:

• 2+ years experience as storeroom attendant in a high volume, upscale Hotel

• Exceptional guest service skills.

• Computer skills including MS Word and Excel.

• Strong attention to detail.

• Ability to multi-task in a high paced environment.

• Be able to make quick decisions and possess good judgment.

• Physical Requirements:

• Ability to sit and stand for long periods of time, stoop, bend and lift items of moderate to heavy weight.

• Ability to work flexible schedule, including weekends and holidays.

• Working Environment:

• Interior of hotel and clubhouse.

• Frequent travel around resort property.

• Exposure to various weather conditions.

• Tools & Equipment:

• Birch Street, OnTrack, Kronos, WinRetail, MS Office

• Computer, copy machine

• Hand truck, lift-jack and dolly

• Forklift