Accounts Payable (AP) Specialist

Full-Time

Description

Kennebunkport Resort Collection is seeking a detail-oriented, full-time Accounts Payable Specialist to join our Finance team.

In this role, you will be responsible for processing and reconciling invoices, maintaining accurate accounts payable records, and assisting with month-end closing activities. The ideal candidate is organized, dependable, and enjoys working in a collaborative, fast-paced environment while ensuring accuracy and efficiency in financial operations.

Job Summary:

• Perform day-to-day accounts payable transactions to ensure accurate and timely payment processing. This includes full cycle accounts payable, verify & post accounts payable into Software.
• Sorting/filing/distribution of incoming mail.
• Review and monitor vendor statements.
• Prepare weekly payment processing and check runs.
• Review and reconcile invoice discrepancies as well as obtain appropriate verification and approval of invoices.
• Timely responses to internal and external vendor inquiries.
• Assist with year-end 1099 forms.
• Assist with accounts receivable processes.
• Ensure that processing and reporting deadlines are consistently achieved.
• Perform special tasks as assigned by the Accounting Supervisor/Controller.
• Attend departmental meetings and training sessions as required.
• Willingness to work the necessary schedule to meet deadlines based on business needs and month end.
• Comply with all time and attendance policies.
• Comply with all uniform, dress code, and appearance standards.
• Ability to communicate with managers and staff in a positive, efficient, and friendly manner.

Essential Functions:

• Ability to remain in a stationary position for up to 8 hours.
• Ability to use repetitive manual dexterity such as keyboard data entry for majority of shift.
• Ability to view a computer screen for majority of shift.
• Ability to communicate and exchange information effectively.
• Ability to read, write, understand, and speak English.
• Ability to complete satisfactory background check.

Key Skills & Experience Required:

• Prior experience in Accounts Payable and understanding of basic principles of accounting
• Strong organization and time management skills
• High level of accuracy and detail orientation
• Accounting experience with multiple entities
• Proficient with computer applications and MS Office
• Strong communication skills
• Great Phone Etiquette
• Experience with Acumatica accounting software a plus
• Demonstrates strong communication, organizational, and problem-solving skills.
• Expresses sincere enthusiasm for the role and passion for accounting.
• Must know how to prioritize, delegate, and respond in a timely fashion. Able to work under pressure, multi-task, and stay focused.

About Kennebunkport Resort Collection

The Kennebunkport Resort Collection is a portfolio of diverse, luxurious lodging and dining options offering stylish and unique hospitality in Kennebunk and Kennebunkport. Our growing hospitality group includes Hidden Pond//Earth at Hidden Pond, Tides Beach Club, Cape Arundel Inn & Resort//Ocean Restaurant, Kennebunkport Inn//The Burleigh Restaurant, Cottages at Cabot Cove, The Grand Hotel//Rosella, The Boathouse Waterfront Hotel & Restaurant, Yachtsman Hotel & Marina Club, Lodge on the Cove//The Dory, The Langsford, and Via Sophia by the Sea.

KRC is proud to offer competitive wellness options and perks for both Part Time and Full Time employees;

• Employer-subsidized medical, dental, and vision insurance
• Company-funded $25K in complimentary life insurance and $1K/mo. in disability
• Optional Disability, Life and AD&D, Critical Illness, and Accident Insurance options
• Additional Health & Wellness benefits including prescription and gym membership discounts
• Generous Paid Time Off package including Employer Paid Leave plus immediate Paid Vacation accruals
• Flexible and understanding work-life equality
• Family Matters Program of 3+ months paid parental leave for new parents
• 401k employer match, up to 4% of salary
• Competitive wages with ongoing market analysis with annual performance evaluations and compensation adjustments
• Discounted employee and immediate family hotel rates as low as $59 per night at EOS Hospitality portfolio locations
• Food and Beverage discount of 50% Off at EOS Hospitality portfolio locations
• Gold Card annual complimentary restaurant allowance for managers
• Discounted lodging rates from New England Inn & Resort Association partners
• Pathways for growth and professional development including training and tuition reimbursement
• Relocation assistance to temporary employer housing
• Incentive opportunities for both hourly and managerial roles
• Supportive, open workplace culture
• Company-funded Employee Assistance Program for life and mental health resources

Why Join our team?

Join our community of ambitious, thoughtful, and dedicated hospitality professionals delivering exceptional guest experiences. At Kennebunkport Resort Collection, we encourage creativity, ownership, and problem-solving at all levels of our organization, and we are committed to weaving diversity, equity, and inclusion into every aspect of our business.

As a Kennebunkport Resort Collection employee, we welcome you to join us in making a community impact. Our KRC Cares team partners with community leaders and like-minded businesses to advance our community services, such as toy drives, beach cleanups, and other charitable causes around the community. Our Community Impact project allows a 1% Impact Fee to be donated to hand-picked local organizations focusing on affordable housing, protecting wildlife habitats, and creating spaces for the youth of our community.

Kennebunkport Resort Collection offers customized learning opportunities for all employees. We work to carve out a path for internal leaders with motivated career goals. Annual conferences, mentorships, scholastic reimbursements, internships, and company-funded leadership development opportunities are just some of the ways we support our associates.

Ready to learn more?

Visit us online at www.kennebunkportresortcollection.com and explore our parent company, EOS Hospitality at www.eoshospitality.com for more information about the amazing ways we’re making a difference.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.