Assistant Front Office Manager

Full-Time

Job Purpose

To maintain a high quality of services offered to guests through management of the functional areas including, but not limited to Front office, reservations, guest registration, bell services, telephone services and guest accounting so as to maintain established operational standards and maximize profits of the hotel. Concierge and garage services may also report to this position. 

Job Responsibilities

  1.     Supervise/ lead Front Desk and departments supporting front desk as listed. Leadership duties to include: hiring, terminating, performance evaluations, training, and development. Schedule staff according to labor standards and forecasted occupancy. Maintain department daily/weekly Payroll.  2.       Maintain standards of guest service quality.  Contribute to the profitability and guest satisfaction perception of other hotel departments. Increase level of guest satisfaction by delivery of an improved product through associate  development, job engineering and quality image.  3.     Achieve budgeted revenues and expenses and maximizes profitability related to the guest services department.  4.     Develop short term and long term financial and operational plans for the guest service department which relate to the overall objectives of the hotel. Participate in the preparation of the annual hotel budget.  5.     Manage the reservation function to maintain highest possible room occupancy and average daily rate through suggestive selling by employees.  6.     Maintain procedures for credit control and handling of financial transactions, security of monies, guest security and emergency procedures.  7.     Receive departmental related guest complaints and ensures corrective action is taken.  8.     Ensure staff uses guest interaction skills. Reward employees who meet/exceed guest expectations.  9.     Other duties as assigned.  Job Skills:  1.     Analyze and interpret business records and statistical reports; interpret policies established by administrators.  2.     Use mathematical skills to interpret financial information and prepare budgets.  3.     Understand the government regulations covering business operations.  4.     Make business decisions based on production reports and similar facts, experience, and opinion.  5.     Plan and organize the work of others.  6.     Change activity frequently and cope with interruptions.   

Physical Requirements

Indicate requirements that are representative of those that must be met to successfully perform the essential duties of this job.  Ability to speak and hear in English. Close and distance vision. Frequently lifts/carries up to 10 lbs. Continual use of manual dexterity and gross motor skills with frequent use of bi-manual dexterity and fine motor skills. 

Working Conditions

Indicate the environmental aspects of the job.  Continually works in normal office conditions and in close proximity to others. 

Qualifications

What Makes You You

Previous front desk or guest service leadership experience preferred

Strong communication, organization, and customer service skills

Professional, dependable, and able to lead by example

Comfortable using hotel systems and managing multiple tasks

Effective problem solver with a positive, team-oriented attitude

Passionate about hospitality and creating great guest experiences

Flexible to work any shifts, including holidays and weekends