Culinary Administrative Assistant

Full-Time

Position Summary

The Culinary Administrator provides administrative, organizational, and operational support to the culinary leadership team. This role ensures efficient office operations, accurate record-keeping, and effective communication between the kitchen, food & beverage management, and other departments. The Culinary Admin plays a key role in supporting compliance, purchasing, scheduling, and departmental coordination.

Key Responsibilities

• Provide daily administrative support to the Executive Chef and culinary leadership team
• Manage calendars, meetings, and departmental communications
• Prepare correspondence, reports, schedules, and presentations as needed
• Maintain organized digital and physical filing systems

• Assist with purchase orders, invoice tracking, and vendor documentation
• Maintain recipe files, menus, prep lists, and standardized culinary documents
• Track price changes, product availability, and vendor updates
• Support food cost tracking and reporting

• Assist with timekeeping, payroll submissions, and schedule distribution
• Track attendance, PTO requests, and labor documentation
• Ensure compliance with company policies and labor regulations

• Maintain training records, certifications (e.g., food safety), and compliance logs
• Assist with health inspection documentation and follow-ups
• Support HACCP, sanitation, and safety record-keeping

• Serve as a liaison between culinary teams and other departments (HR, Finance, Purchasing)
• Communicate deadlines, updates, and procedural changes clearly
• Assist with onboarding documentation for new culinary team members
• Support special events, menu rollouts, and operational projects

Qualifications & Skills

Required

• 1–3 years of administrative experience, preferably in hospitality or food & beverage
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with scheduling or POS systems a plus
• Excellent written and verbal communication skills
• High attention to detail and confidentiality

Preferred

• Experience working in a culinary or kitchen environment
• Knowledge of food & beverage operations and terminology
• Familiarity with inventory, purchasing, or labor management systems
• ServSafe or food safety knowledge (preferred but not required)

Physical & Work Environment Requirements

• Primarily office-based with occasional time in kitchen or storage areas
• Ability to sit, stand, and walk for extended periods
• Occasional lifting of files, boxes, or office supplies (up to 25 lbs)

Schedule & Availability

• Flexible schedule including occasional weekends or holidays based on business needs

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.