Accounts Receivable Specialist

Full-Time

Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Accounts Receivable Specialist.  Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so keep on reading!! Here at Arlo, we strive to create a sense of awe that leaves those we touch wanting more”….. 

As an Accounts Receivable Specialist, you will bill and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Assist DOF in directing the financial activities of the hotel, safeguarding the assets, and preparing all financial reports in accordance with generally accepted accounting principles and Arlo Hotel Standards. The primary responsibilities for this position will be focused on routine operational tasks and reports to the DOF/ADOF.  

• Internal: Front Desk, Revenue Management / Reservations, Accounting, Purchasing, Sales, and Food & Beverage 

• External: Hotel guests, clients and vendors 

Accounts Receivable Duties:  

• Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform DOF of any potential concerns.  

• Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform DOF of any potential uncollectible accounts.  

• Reconcile credit card back-up to General Cashier Summary and inform DOF of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.  

• Set up new accounts in accordance with established credit policy.  

• Assist in reconciling open account status items.  

• Input General Cashier Summary and maintain binder.  

• File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.  

• Comply with attendance rules and be available to work on a regular basis.  

• Perform any other job related duties as assigned.  

• Experience, Skills, and Knowledge Closing accounts payable to general ledger, running proper reports, and balancing accounts payable trial balance to open items weekly  

• Ensure the safety and security of employees and customers financial information  

• Assist office in any other administrative duties as needed  

• Performs any other job related duties as assigned 

General Cashier – specific only to the property position sits at: 

• Pick up cash from drop safe on a daily basis 

• Reconcile all deposits to the cash drop log 

• Prepare daily cash deposit and daily cashier report 

• Prepare daily cash deposits for armored car service to pick up 

• Prepare all due backs for team members to pick up 

• Process Petty Cash Receipt’s 

• Have responsibility over all house banks issued in the hotel, including the general cashier main float. 

• Report any misuse of cash handling responsibilities 

• Audit cashier banks  

Daily Income Audit – specific only to the property position sits at: 

• Prepare income journal from daily AvidXchange closing 

• Check Daily PM house accounts. 

• University/ College Degree in a related discipline is an asset 

• Previous experience in the Hospitality industry or another accounting role is an asset 

• Knowledge of Opera (PMS), Micros (POS), Microsoft Office & Oracle Fusion is an asset 

• Excellent communication and organizational skills 

• Strong interpersonal and problem solving abilities.