Accounting Specialist

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Accounting Specialist

Xtreme Xperience

Current Location: Chicago, Illinois; 

2027 Location (Q2): Franklin Park, IL

Position Summary

Reporting directly to the Accounting Manager and supporting the Chief Financial Officer, the Accounting Specialist is a core operational position within our accounting department. This hybrid role manages full-cycle Accounts Payable, vendor master data setup, merchandise purchase order and inventory reconciliations, merchant dispute resolution, and daily general ledger support.

Key Responsibilities

Accounts Payable, Vendor Operations & Merchandise Support

• Own the full-cycle procure-to-pay workflow, processing operational and inventory vendor invoices.

• Partner with the Merchandise department to reconcile Purchase Orders (POs) against vendor invoices and receiving logs within our inventory management system.

• Support ongoing merchandise inventory management, assisting with unit cost calculations and physical stock audit reconciliations.

• Manage vendor onboarding, including master record creation, bank detail verification, W-9/W-8 form collection, and annual 1099 compliance.

• Allocate fleet operational costs precisely across individual vehicle VINs for track maintenance, transport logistics, high-wear components, and facility leases.

• Prepare weekly payment disbursement for Accounting Manager review and CFO authorization to optimize working capital and capture early-payment discounts.

Revenue Assurance & Chargeback Management

• Manage the end-to-end chargeback and dispute workflow across all merchant payment gateways.

• Compile evidence packages—including signed digital waivers, email/phone records, and booking terms—to contest fraudulent customer payment disputes.

• Reconcile dispute holds, merchant processing fees, and chargeback reversals against net daily revenue to preserve margin integrity.

Reconciliations & General Ledger Support

• Review and enter daily bank transactions, tying out cash inflows from online pre-bookings and cash outflows from the AP payment cycle

• Reconcile high-volume corporate credit card expense reports, ensuring receipts are matched to proper general ledger codes across active event tours.

• Assist the Accounting Manager with month-end closing, including posting journal entries and monthly revenue reconciliations. 

• Manage reservations and payments from 3rd party vendors in the booking system.

• Reconcile cash post-event

Qualifications & Requirements

• Experience: 2-4 years of progressive accounting or bookkeeping experience handling full-cycle AP, inventory/PO reconciliations, vendor master data, and general ledger tie-outs.

• Education: Associate’s degree in Accounting, Finance, or Business Administration.

• Technical Skills: Proficiency in accounting software (e.g., QuickBooks Online, NetSuite, Sage), inventory management software, merchant portals, and advanced Excel (Pivot Tables, VLOOKUPs) and Google Workspace

• Core Competencies: High attention to detail, basic understanding of GAAP and Accounting Principals,  inventory valuation and internal controls, and effective cross-functional communication.

Schedule (see 2026 schedule @ www.XXSpeed.com)

The Accounting Specialist will have the opportunity to travel to events and support the team in various cross-functional roles as needed. While at the track, you are expected to be a collaborative team player who actively assists co-workers with the physical setup and breakdown of event equipment. 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Come As You Are: Your gender, your gods, your sex life, your skin color or your big-shot uncle don’t make a difference here. Xtreme is a progressive and open-minded company. If you are smart and good at what you do, come as you are.