JOB DESCRIPTION

No Job Description for a position can possibly include all duties which may be requested by guest or required by the hotel. The objective of all positions is to effectively provide the services personally, or to immediately refer requests to the appropriate department manager. The following is a summary of the major responsibilities of the position.

DEPARTMENT: Sales and MarketingJOB TITLE: Private Events/Marketing CoordinatorREPORTS TO: Director of Sales & Marketing and Director of Catering

JOB PURPOSE: To assist guests in a timely and professional manner with inquiries regarding large party and private events in Barlines, Bongo Java, Pool Deck and Kitchen Notes. Manage social media channels, digital, print, websites and assist with the promotion of lobby activations and hotel special events and in house groups.

ESSENTIAL JOB FUNCTIONS:

Handle all inquiries in a timely manner.

Ability to make private and group dining arrangements with the guest, to include the following: Menus, pricing, wine selection, room set-up, audio-visual requirements, and billing information.

Distribute BEOs, agreements, any last-minute changes, and all pertinent information in a timely manner.

Types and distributes all correspondence, including booking notices, letters, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.

Assures all groups and private dining reservations are entered in OpenTable.

Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc.

Work closely with Outlet Manager to get appropriate food and beverage minimums and availability for all private/group dining inquiries.

Work closely with Marketing and Sales to generate new business.

Remain in contact with the client prior to event to get final guarantees and method of payment prior to the function.

Track and report group/private dining sales.

Track repeat business, as well as, creating an easy method to trace files to encourage repeat business.

Make outside sales calls to increase revenue for private dining room.

Create and process purchase orders.

Maintain employee files.

Order supplies as needed.

Performs other duties as assigned by management (assist in department training and paperwork as needed, book private parties and group buy-outs and assist with BEOs).

Perform all the functions of a Host as needed and warmly greet all of our guests.

Organizes and maintains current information for all Marketing, including setting up vendors, entering purchase orders.

Assists in the creation of on property collateral, signage, web updates, social media posts, public relations materials, and other administrative needs; utilizing InDesign and Canva as needed.

Coordinates marketing support with all other resort departments. Maintains current information and listings of all events on OH.com, Kitchen Notes and Barlines websites.

Visually proofs, proofreads and provides revised copy or corrections for all marketing materials both in print and digitally. Assist in digital audit process.

Assists with all Special Event activities as needed.

QUALIFICATIONS:

Two years of experience in a similar position preferred.

Prior administrative experience required.

Must be TABC certified.

Maintain a professional business appearance, attitude, and performance.

Must be able to work a flexible schedule including weekends and holidays.

Knowledge in In-Design, Photoshop and/or Illustrator required.

Has proficient knowledge and experience in Google Workstation, Outlook, Word, Excel, Power Point and is comfortable with both Mac and PC platforms.

A natural passion for hospitality, and creating memorable guest experiences

Strong organizational and time management skills with a preference for achieving goals and creating efficiencies

Flexible availability to work during peak hospitality seasons and/or hours such as nights, weekends, and holidays.

ENVIRONMENT & POSITION ANALYSIS:

Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.

Stand or walk for an extended period or for an entire work shift.

Requires repetitive motion of arms and hands.

May work both indoors and outdoors.

TOOLS & EQUIPMENT:

Desktop computer (MAC, Alice, Synergy, Microsoft Office, Kronos, Birchstreet, Micros terminals, Open Table), printer, telephone, copier, fax machine and push to talk radio dispatch.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

Omni Nashville

NASHVILLE, TENNESSEE

A DOWNTOWN NASHVILLE HOTEL THAT RESOUNDS WITH COUNTRY

Adjacent to the Country Music Hall of Fame® and Museum, Omni Nashville Hotel is a modern expression of the city’s distinct character. Combining sophisticated hotel rooms and suites, expansive meeting spaces and multiple amenities including a luxurious rooftop pool, there is no better hotel in downtown Nashville, TN for a memorable trip to Music City. Enjoy southern-inspired all-day dining at Kitchen Notes, reserve a table at Bob’s Steak & Chop House to sample the finest steaks and wines and shop for local goods at Five and TENN. When it’s time to relax, visit Mokara Spa for an indulgent massage or relaxing body wrap. Our hotel in Nashville, TN is centrally located near Broadway, and also offers convenient access to Ryman Auditorium, Music City Center, Bridgestone Arena, and the Johnny Cash Museum.

Adresse	250 Rep. John Lewis Way S, Nashville, TN 37203
Type de propriété	Hotel
# Emplois	31

À propos de Omni Hotels & Resorts

About Omni Hotels

Omni Hotels & Resorts exists to give guests an authentic feel for the local flavor in leading business gateways and leisure destinations across North America. From exceptional golf and spa retreats to dynamic business settings, each Omni property blends seamlessly into the local culture while featuring four-diamond services, signature restaurants, WiFi connectivity and unique wellness options.

At Omni, we dedicate ourselves to leaving a lasting impression with every guest through award-winning, personalized service. And to demonstrate our appreciation to those who are loyal to us, we offer a heightened level of recognition and rewards through our Select Guest^® loyalty program and the company’s Power of One^® associate empowerment program.

A WELCOME FROM JOY…

Welcome to the Omni Hotels & Resorts career page and to the first step in a rewarding career.

Omni Hotels & Resorts is known for its exemplary company culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Our Associates will tell you: We are large enough to provide diverse career opportunities in a variety of venues, yet small enough to know you by name. Our belief in “The Power of One®” reinforces the continued evolution of the brand. Omni Hotels & Resorts’ unique ownership structure and dynamic leadership team provides stability that sets us apart from other brands.

Explore our site and get to know us. We’d love to hear from you.