Bob's Private Events Coordinator

Temps plein

Bob's Private Events Coordinator

Essential Job Functions:

• Handle all inquiries in a timely manner.
• Ability to make private and group dining arrangements with the guest, to include the following: Menus, pricing, wine selection, room set-up, audio-visual requirements, and billing information.
• Distribute BEOs, agreements, any last-minute changes, and all pertinent information in a timely manner.
• Types and distributes all correspondence, including booking notices, letters, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
• Assuresall groups and private dining reservations are entered in OpenTable.
• Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc.
• Work closely with General Manager to get appropriate food and beverage minimums and availability for all private/group dining inquiries.
• Work closely with Marketing and Sales to generate new business.
• Remain in contact with the client prior to event to get final guarantees and method of payment prior to the function.
• Track and report group/private dining sales.
• Track repeat business, as well as, creating an easy method to trace files to encourage repeat business.
• Make outside sales calls to increase revenue for private dining room.
• Create and process purchase orders.
• Maintain employee files.
• Order supplies as needed.
• Performs other duties as assigned by management (assist in department training and paperwork as needed, book private parties and group buy-outs and assist with BEOs).
• Perform all the functions of a Host as needed and warmly greet all of our guests.
• Be available to answer forwarded phones during the day to ensure quick responses to guest.

Qualifications:

• Two years of experience in a similar position preferred.

• Prior administrative experience required.
• Must be STAR certified.

• Maintain a professional business appearance, attitude, and performance.

• Must be able to work a flexible schedule including weekends and holidays.

Environment:

• Move, bend, lift, carry, push, pull, and place objects weighing up to 40 pounds without assistance.
• Stand or walk for an extended period or for an entire work shift.
• Requires repetitive motion of arms and hands.
• May work both indoors and outdoors.

Tools & Equipment:

• Desktop computer (Opera, Alice, Synergy, Microsoft Office, Kronos, Birchstreet, Micros terminals, Open Table), printer, telephone, copier, fax machine and push to talk radio dispatch.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.