Convention Services Manager

Temps plein

Conference Services Manager

Overview:

The Conference Services Manager willfacilitateall aspects of the conference/event including, but not limited to, banquet functions and meeting room arrangements with the meeting planner/client. The manager will serve as the liaison between the meeting planner/client and the resort, ensuring that all information has been communicated correctly.

Responsibilities:

• Prepare resumes for groups ten (10) days prior to group arrival and review all details inthe weeklyStaff Meeting.
• Adhere to the Catering and Conference Services Department’s standard operating procedures.
• Help establishand maintainthe hotel’smarketplace position at the city’s most elite venue within social and corporate communities.
• Follow the specific standard operation procedures for all staff topromptly and thoroughly handle all stepsin the event planning process adhering to the standards of hotel protocol.
• Ensure all site inspections and client visits to the hotel are successful by planning carefully and communicating accuratedetails in advance to all departments.
• Proactively achieve consistently high Medallia scores through establishinga good rapport with the client, preparation work having been done accurately and being visible during the conference to ensure the client’s expectations have been met.
• Generate high revenue yielding business for all contracted rooms, function space, and catered events.
• Conduct pre- and post-conference meetings when it is agreeablewith the client.
• Ensure thatall current and future client accounts are servicedin accordance withhotel standards.
• Communicate with banquet managers for all related banquet functions andcommunicate client requests to relevant departments.
• Ensure banquet event orders are accurateand provide all relevant information to departments concerned15 daysprior to event start time.
• Adhere to selling policies as set forth by the Director of Sales and Marketing.
• Remain available to hotel managers while on property.
• Be aware of departmental revenue and upsellat everypossible opportunity.
• Participate in all regular and operational meetings as required.

Qualifications:

• Flexible work hoursincludeweekendsand holidaystomeet the demands of a24-houroperation
• Must have a minimum of 3-5 years’ experiencein conference services, preferably as manager at a largeconventionhotel
• Appropriate, professional appearance and presentation
• Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Word, Delphi, Excel, Outlook, and other management systems
• Experience incitywide conferencesrequired
• Luxury or upper-upscale experience preferred
• Exceptional attention to detail and ability to handle very large, complex, multifaceted conventions
• Excellent written and verbal communication abilities
• CMP or similar industry designation preferred