Executive Assistant

Temps plein

JOB DESCRIPTION

The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delectablediningexperiences, a scenicrooftop pool, a luxuryBreve Spa, and more than 100,000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted “2023 Best Places to Work” by the Boston Business Journal!

Creativity must infuse everything we do, and everyone in the hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. We believe there is always a way to make it work. If we don't have the solution, we dig deeper creatively to find one.

POSITION OVERVIEW

The Administrative Assistant to the General Manager is a trusted partner within the Executive Office and plays a meaningful role in bringing Omni Hotels & Resorts’ core values to life. This position supports the General Manager by providing thoughtful, proactive administrative support while demonstrating a genuine commitment to service, integrity, and collaboration.

The ideal candidate leads with professionalism, authenticity, and a passion for hospitality, ensuring the Executive Office operates with efficiency, care, and respect for all associates, guests, and partners.

Hourly rate for this position: $33.93

Key Responsibilities

Executive Office Support (Service & Integrity)

• Provide high-level administrative support to the General Manager, including calendar management, scheduling, and meeting coordination
• Prepare meeting agendas, record minutes, and track action items to ensure timely follow-through
• Manage correspondence and inquiries with sound judgment, discretion, and professionalism
• Handle confidential information with the highest level of integrity and trust

Communication & Collaboration (Authenticity & Community)

• Serve as a key liaison between the General Manager, hotel leadership, ownership, and corporate partners
• Draft and distribute clear, professional communications that reflect Omni’s voice and culture
• Support leadership meetings and associate forums that encourage transparency, engagement, and connection
• Build positive working relationships across all departments and levels of the organization

Administrative & Organizational Excellence (Innovation)

• Maintain accurate, well-organized executive files, reports, and records
• Assist with expense tracking, invoice processing, and administrative budget support
• Support onboarding and coordination for senior leadership team members
• Contribute ideas and process improvements that enhance efficiency and organization within the Executive Office

Special Projects & Brand Support (Service & Community)

• Assist the General Manager with special projects and hotel initiatives
• Coordinate logistics for VIP visits, ownership meetings, and corporate audits
• Provide administrative support for hotel events, leadership functions, and associate recognition programs

QUALIFICATIONS

Education & Experience

• High school diploma required; associate or bachelor’s degree preferred
• 2–4 years of administrative or executive assistant experience
• Hospitality or hotel operations experience strongly preferred

Skills & Competencies

• Exceptional organizational and time-management skills with strong attention to detail
• Clear, confident written and verbal communication abilities
• Professional, polished demeanor paired with a warm, service-oriented approach
• Ability to manage multiple priorities in a fast-paced hotel environment
• High level of discretion, emotional intelligence, and personal integrity
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Work Environment & Scheduling

• Ability to work in a dynamic, guest-focused hotel environment
• Flexibility to work occasional evenings, weekends, or holidays as business needs require

Living the Omni Values

At Omni Hotels & Resorts, our associates are the heart of our success. This role supports leadership in fostering a culture rooted in service, authenticity, innovation, integrity, and community—ensuring every interaction reflects our commitment to genuine hospitality.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.