Sales Administrative Assistant

Overview

This critical role has two key components. The first responsibility is to manage all sales data, controls, leads, and reports by following all procedures to ensure compliance from sales managers when working with all systems, including Delphi.fdc, third-party integrated and non-integrated lead providers, and other internal platforms. The second responsibility is to accurately complete a variety of administrative duties requested by colleagues within the Sales and Marketing Divisions in order to provide timely and professional service to our guests.

Responsibilities

Maintain the Group Rooms Control Log (GRC) and FDC database

Daily logging and distribution of all incoming leads

Generate the Weekly and End of Month Sales Reports

Prepare and distribute monthly production forecast

Enter pick-up on a daily or weekly basis

Research, distribute, and log all leads from Global Sales Offices, telephone and other sources

Give group histories to other hotels, and obtain them on behalf of the hotel as needed

Must have or be able to rapidly develop full knowledge of the Omni Sales Administration Manual and ensure that all standards and procedures are followed

Aid the Director of Sales and Marketing and Director of Sales in monitoring the KRA benchmarks

Responsible to maintain monthly recap with reservations to insure GRC blocks are the same as Reservation blocks

Expert with Salesforce Report Builder and Excel

Assist in 90-day forecasting process

Attend Weekly Support Staff Meetings & monthly MRC calls

Schedules and prioritizes work load to meet deadlines of all managers

Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate

Maintains account files and ensures that all information is included in file, i.e. post-convention reports, letters, fax information, etc

Professionally answers calls to the sales office and accurately takes messages, as applicable

Ensures that all managers receive messages in a timely manner

Enters group information (sites, resumes) into computer database

Assists in generating proposals with information accurate and specific to each client

Assists with site inspections

G-Leads Property Champion: Participates in bi-monthly call. Champions the ongoing promotion of the program focusing on training new and existing associates. Ensures all reporting is fulfilled on a monthly basis.

Creates and updates documents and spreadsheets for GM and DOSM, as needed.

Gathers materials and mails packages to clients as necessary

Takes detailed inquiry leads and submits to appropriate manager

Inputs amenities into computer for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)

Takes minutes at meetings as directed

Maintains cleanliness of office and showrooms while in pre-opening phases

Arranges for outside catering for office site inspections as needed

Orders office supplies and maintains functionality of office equipment

Other duties as assigned

Qualifications

Good verbal/written communication skills

Maintain a professional business appearance, attitude, and performance

Must be able to work a variety of shifts, including weekends and holidays

Ability to effectively use Microsoft Word, Publisher, Outlook, and Excel is required

Previous knowledge of Delphi, Opera and Synergy is preferred

Must have good organizational skills, attention to detail and be able to multi-task

Good verbal/written communication skills

Previous hospitality or administrative experience is required

Previous experience working in an upscale hotel is preferred

Experience in a sales environment is strongly preferred

Bachelor’s degree is preferred

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

Omni Atlanta Hotel at Centennial Park

ATLANTA, GEORGIA

STAY IN THE HEART OF DOWNTOWN AT OUR ATLANTA HOTEL

Located in the Centennial Park District just 15 minutes away from the airport (ATL), Omni Atlanta Hotel at Centennial Park is connected to State Farm Arena and Georgia World Congress Center—perfect for business or a city break. Guest rooms and suites provide uninterrupted views of the skyline, with Centennial Olympic Park and Atlanta’s cultural attractions nearby. Explore the walkable downtown area via streetcar or the MARTA station adjacent to our hotel. After a day in the city, take a dip in the heated pool or hot tub. You can also keep up with your workout routine in the state-of-the-art fitness center, equipped with Peloton bikes, in our downtown Atlanta hotel. Four on-site dining destinations with indoor and outdoor spaces, including Top Draft sports bar and New South Kitchen, cater to all tastes. As the closest hotel to Mercedes-Benz Stadium and State Farm Arena, Omni Atlanta Hotel at Centennial Park is perfect for dinner and drinks before attending a concert, event or seeing your favorite team. You will also find that our downtown hotel is the perfect venue for your next meeting, event or wedding, with 120,000 square feet of available event space.

Adresse	190 Marietta Street NorthWest, Atlanta, GA 30303
Type de propriété	Hotel
# Emplois	49

À propos de Omni Hotels & Resorts

About Omni Hotels

Omni Hotels & Resorts exists to give guests an authentic feel for the local flavor in leading business gateways and leisure destinations across North America. From exceptional golf and spa retreats to dynamic business settings, each Omni property blends seamlessly into the local culture while featuring four-diamond services, signature restaurants, WiFi connectivity and unique wellness options.

At Omni, we dedicate ourselves to leaving a lasting impression with every guest through award-winning, personalized service. And to demonstrate our appreciation to those who are loyal to us, we offer a heightened level of recognition and rewards through our Select Guest^® loyalty program and the company’s Power of One^® associate empowerment program.

A WELCOME FROM JOY…

Welcome to the Omni Hotels & Resorts career page and to the first step in a rewarding career.

Omni Hotels & Resorts is known for its exemplary company culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Our Associates will tell you: We are large enough to provide diverse career opportunities in a variety of venues, yet small enough to know you by name. Our belief in “The Power of One®” reinforces the continued evolution of the brand. Omni Hotels & Resorts’ unique ownership structure and dynamic leadership team provides stability that sets us apart from other brands.

Explore our site and get to know us. We’d love to hear from you.