Catering Sales Coordinator

Temps plein

Purpose: The Catering Coordinator is responsible for clerical, administrative, and other duties to assist in the smooth operation of the Catering department. He/she is also responsible for providing attentive, courteous, and efficient service to all guests.

Essential Functions:

• Answers incoming telephone calls from all Catering lines
• Responds to telephone inquiries by determining client’s needs and specifications for referral to Director of Catering Sales
• Processes all incoming correspondences
• Types outgoing correspondences when needed
• Maintains inventory of office supplies
• Ensures that all filing systems are maintained according to spec’s
• Gathers and organizes all materials for weekly/monthly reports as directed
• Sells Food & Beverage to small ICW groups and Intimate Weddings
• Daily office duties to include Event Reader Boards, BEO Change Log, notifying clients for deposits due, final guarantees & when they are falling short of reaching their food and beverage minimum requirement.
• In charge of all paperwork involved when turning over a file from tentative and definite (PARF, estimate, room blocks, MOP, booking recap, suite request forms)
• Responsible for making sure that the front desk has wedding packets available
• Establishes rapport with Director of Catering Sales client(s) and functions as his/her liaison.
• Creates Resume Shells/Memos to assist the Director of Catering Sales
• Completes necessary documentation for telephone requests, amenity requests, key requests, banner requests, transportation request and vendor requests, suite requests and AV requests
• Assists with creating Banquet Event Orders (BEO’s). Assists with making changes to BEO’s
• Coordinates Food Tastings
• If needed, will assist with site visits.
• Works with Director of Catering Sales to ensure that all functions are “tied-down” 72 hours in advance (guarantees, floor plans, estimates, AV, wedding cake, entertainment, flowers, linens, etc.)
• Special projects as assigned by Director of Catering

Qualifications:

• Must have working knowledge of Excel, Word, Outlook, Power Point.
• Must be organized and detail oriented.
• Must be able to handle multiple tasks at one time.
• Previous hotel, catering, and Delphi experience preferred.
• Must be able to work a flexible schedule including nights, weekends, and holidays.

Physical Job Requirements (for essential functions only)

• The ability to sit and utilize telephone/computer for an entire shift.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.