Payroll Administrator OEM

Temps plein

The Payroll Manager is responsible for overseeing the smooth and efficient processing of payroll related information according to standards. Exempt associates are expected to work as much of each workday is necessary to complete their job responsibilities.

Primary duties must consist of administrative, executive, or professional tasks more than 50 percent of the time and job duties must also involve the use of discretion and independent judgement more than 50 percent of the time.

QUALIFICATIONS:

• High School diploma or equivalent is required, with at least 4 years of payroll administration experience; bachelor’s degree in finance, Human Resources Management or a related field preferred.
• UKG proficiency in Payroll & Timekeeping software.
• Knowledge of applicable state & federal wage & hour laws.
• Strong leadership skills and the ability to train and mentor staff.
• Ability to handle multiple tasks simultaneously and work well under pressure
• Excellent verbal and written communication skills.
• Ability to work under pressure and adhere to tight schedules
• Ability to work in a fast-paced environment
• Meticulous attention to detail and commitment to quality.
• Proficiency in Word & Excel with clear written and verbal communication skills
• Commitment to maintaining confidential information.
• Must have a minimum of one (1) year of experience working in a unionized environment.
• Must have strong working knowledge of IWA wage related items, including premium pay, wage deductions, PTO rules, and other applicable contractual provisions.
• Problem solving skills.

RESPONSIBILITIES:

• Oversee planning and coordinating of Payroll department functions for multiple locations.
• Develop and monitor procedures necessary to accomplish payroll processing objectives.
• Process payroll deductions as needed.
• Prepare periodic payroll related reports as requested by senior management.
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks and participating in professional organizations.
• Records all payroll data in payroll system and verifies all information.
• Verifies timekeeping records and consults department heads on discrepancies.
• Distribute weekly payroll reporting to ownership.
• Thoroughly understand and apply union contracts to accurately calculate wages, overtime, benefits, and other compensation components for union members.
• Escalate potential issues related to Paid Time Off to Manager concerned and the corporate Payroll team.
• Audit/ Manage retention of manager payroll packets and communicate actively with department heads to review the payroll input.
• Auditing benefit hours upon request of property leaders.
• Generate/ upload monthly union benefit reports, occupancy report in the union portal within deadline.
• Generate’ distribute internal weekly productivity report.
• Investigate employee benefit variances, apply corrective actions where required.
• Reconcile employee payroll related balance sheet accounts for all locations within deadlines.
• Support ad-hoc requests internal and external.
• Attends weekly staff meetings or standups, provides training on a rotational basis, using the steps to effective training according to standards.
• Provides the property teams training when requested/ required.
• During weekly payroll processing, verify that all payroll entries are thoroughly crosschecked against the supporting backup submitted by each department head, confirming that all required documentation is complete and compliant.
• Run daily or weekly payroll audit reports (variance, missing punches, overtime review) and flag discrepancies to department heads
• Process the monthly Union CRF report in coordination with the property HR team, ensuring accuracy and timely submission.
• Respond to associate payroll inquiries to all managers in a timely manner, ensuring issues are resolved before payroll deadlines.
• Coordinate with Corporate Payroll on escalations, corrections, adjustments, and compliance questions.
• Maintain accurate and organized recordkeeping for all weekly payroll documents, including departmental payroll backups, weekly check registers, Union CRF reports, and any other required payroll‑related records.
• General accounting responsibilities to be assigned.
• Perform additional duties as requested by the Director of Finance, Human Resource Director, and General Manager.