HR & Payroll Administrator

Temps plein

HR and Payroll Administrator

Reports To:         General Manager

Position Summary:

The Human Resources Coordinator manages employee data and ensures accurate and timely payment of wages, handles the recruitment and onboarding process for new hires and provides administrative support related to restaurant operations. This role requires strong organizational, analytical, and communication skills, as well as a deep understanding of relevant laws and regulations. This is a hands-on, fast-paced role requiring both strategic HR thinking and day-to-day administrative excellence.

Core Responsibilities:

Payroll & Accounting Administration

• Works as a liaison between our third-party payroll processing company and internal contacts to ensure that our employees are paid properly.
• Enters, maintains, and/or processes information in the payroll system as necessary; information may include employees’ hourly rates, salaries, commissions, bonuses, tips or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Verifies and audits payroll data.
• Prepares and prints payroll documentation and reports for distribution to relevant managers.
• Administer I-9 verification, E-Verify, WOTC, and background checks.
• Address issues and questions regarding payroll from employees and managers.
• File and track invoices, maintain vendor records, and supports liability insurance documentation.

Recruitment & Staffing

• Oversee the full employee lifecycle: recruiting, hiring, onboarding, performance management, offboarding.
• Collaborate with department heads to identify staffing needs and execute hiring plans.
• Draft job postings, schedule interviews, and manage candidate pipelines.
• Prepare and manage onboarding packets, policies, and training materials.
• Facilitate new hire orientation and support role-specific training with department leads.
• Conduct exits interviews, track turnover trends, and maintain offboarding protocols.

Administrative & Operational Support

• Work with the GM and ownership with administrative tasks and project coordination.
• Schedule internal HR meetings, training, and compliance reviews.
• Maintain complete and compliant employee records, in both digital and physical formats
• Track certifications and licenses.
• Manage communication between departments and external vendors (payroll, insurance, technology).
• Maintain organizational charts, team rosters, and HR dashboards.

Qualifications & Requirements:

Education & Experience

• 2–3 years of human resources and/or payroll administration experience preferably in hospitality or high-volume restaurant operations.
• Proven knowledge of Florida labor law and HR best practices.
• Familiarity with platforms like UKG, 7shifts, Toast.
• PHR, SHRM-CP, or similar HR certification is a strong plus.

Skills & Competencies

• Bilingual in English and Spanish highly preferred.
• Impeccable organizational skills, attention to detail, and time management.
• Exceptional written and verbal communication abilities.
• Ability to maintain confidentiality, integrity, and discretion with sensitive matters.
• Tech-savvy and able to manage digital documentation and cloud-based systems.
• Able to multitask in a fast-paced, people-focused environment.
• Collaborative, professional, and resourceful mindset

Performance Expectations

• Accuracy and timeliness of payroll processing.
• Employee onboarding completion rates and documentation accuracy.
• Internal satisfaction with administrative support and communication.
• Consistency in maintaining compliant, organized employee records.

Why Join Buccan Coral Gables?

Join a values-driven hospitality company that’s expanding thoughtfully, with a proven 15+ year track record of staff retention and integrity.

Work at the heart of a multi-concept operation, supporting Buccan, Imoto, and Buccan Sandwich Shop—each distinct, yet united by a people-first philosophy.

Be empowered to shape systems, support staff, and ensure consistent and positive employee experience across departments.

Collaborate closely with a hands-on leadership team that values transparency, accountability, and kindness.

Help build the HR foundation of one of South Florida’s most anticipated restaurant launches while gaining exposure to scalable best practices.

Thrive in an environment that rewards initiative, encourages learning, and celebrates a workplace culture built on care.

Benefits

Competitive salary

Health insurance plan

Employee discounts

Intercompany F&B allowance

Paid time off

Training & development

Opportunity for advancement