Assistant Director of Finance

Tiempo Completo

Position Overview

We are seeking an experienced and highly organized Assistant Director of Finance to support the financial operations of a two-hotel portfolio totaling 328 guest rooms, including a unionized hotel operation.

This is a hands-on leadership position responsible for supporting the Director of Finance in overseeing the day-to-day accounting and financial functions of both properties. The Assistant Director of Finance will play a key role in ensuring the accuracy, timeliness, and integrity of financial reporting while providing leadership and direction across Accounts Payable, Accounts Receivable, General Cashiering, Income Audit, payroll support, balance sheet reconciliation, and compliance-related functions.

The ideal candidate is an experienced hotel finance professional who understands the unique accounting, operational, and regulatory requirements of hospitality and is comfortable working in a fast-paced, multi-property environment. Hotel accounting experience is mandatory, as is demonstrated experience with hotel payroll, union operations, tax compliance, and financial controls.

This individual will be expected to identify discrepancies, investigate variances, improve processes, and work collaboratively with operational leadership to ensure strong financial controls across both properties.

Compensation:
The annual salary range for this position is $90,000–$110,000, commensurate with experience, qualifications, and demonstrated expertise.

Classification:
This is an exempt, salaried position. In accordance with the Fair Labor Standards Act (FLSA), employees in this position are not eligible for overtime compensation.

Key Responsibilities

Financial Accounting & Reporting

• Assist the Director of Finance with the overall financial management of both hotel properties.
• Prepare, review, and analyze daily, weekly, monthly, and year-to-date financial information.
• Perform and oversee balance sheet account reconciliations, ensuring accounts are supported by appropriate documentation and reconciled timely.
• Review general ledger activity and identify unusual or incorrect transactions.
• Assist with month-end and year-end closing procedures.
• Prepare and review journal entries, accruals, prepaid expenses, allocations, and intercompany transactions.
• Analyze financial results and investigate significant variances from budget, forecast, and prior periods.
• Maintain strong internal controls and ensure financial procedures are consistently followed across both properties.

Accounts Payable

• Lead and oversee the Accounts Payable process for both hotels.
• Ensure invoices are properly coded, approved, entered, and paid in accordance with established procedures.
• Review vendor statements and investigate outstanding or disputed balances.
• Ensure appropriate vendor documentation, including W-9s and certificates of insurance, is maintained.
• Monitor AP aging and ensure liabilities are accurately reflected on the balance sheet.
• Identify opportunities to improve AP workflow, automation, controls, and efficiency.

Accounts Receivable

• Oversee Accounts Receivable processes, including city ledger, direct billing, credit card receivables, deposits, and outstanding balances.
• Review AR aging and work with operational departments to resolve outstanding accounts.
• Monitor third-party and OTA receivables and investigate discrepancies.
• Ensure proper documentation and collection procedures are followed.
• Assist with credit review and collection efforts as needed.
• Review, validate, and investigate all Travel Agent commissions prior to processing to ensure accuracy and compliance with established agreements.
• Partner closely with the Sales team to oversee group billing, ensuring payments are received timely, billing aligns with contracted terms, and group folios are accurately reconciled to the applicable agreements.
• Review and resolve outstanding guest and group folios in collaboration with the Front Office and Sales teams, ensuring all balances are properly supported, reconciled, and closed in a timely manner.
• Review, investigate, and report daily rate changes and folio adjustments in collaboration with departmental leaders and the General Manager, ensuring all adjustments are properly authorized, documented, and accurately reflected in the hotel’s financial records.

Income Audit & Revenue Controls

• Provide leadership and oversight of the Income Audit function, ensuring daily hotel revenue is accurately captured, reconciled, and recorded.
• Review daily revenue reports, deposits, credit card activity, room revenue, taxes, and other hotel revenue streams.
• Investigate discrepancies between the PMS, payment processors, bank activity, and general ledger.
• Ensure proper reconciliation of credit card batches and deposits.
• Review and strengthen daily cash and revenue controls.

General Cashiering & Cash Management

• Oversee and maintain appropriate controls over the General Cashier function.
• Reconcile cash banks, deposits, credit card settlements, and other payment activity.
• Review daily deposits and ensure funds are properly recorded and deposited.
• Maintain appropriate documentation for cash handling, paid-outs, refunds, and other cash transactions.
• Assist with periodic cash audits and surprise cash counts.

Payroll & Union Administration

• Support the payroll process for both properties and ensure payroll information is accurate, complete, and properly reviewed.
• Must have experience processing union payroll, including Local 6, and understand union-specific payroll requirements.
• Review payroll for accuracy, including hours worked, overtime, differentials, bonuses, incentives, PTO, deductions, and other earnings.
• Work with department leaders to identify and correct payroll discrepancies.
• Assist with union reporting, payroll reconciliations, and related financial accounting.
• Ensure payroll-related liabilities and accruals are properly recorded and reconciled.

Required Qualifications

• Minimum of 3 years of hotel accounting/finance experience; hospitality experience is mandatory.
• Previous experience in a supervisory or management-level hotel finance/accounting position is mandatory.
• Experience with union hotel operations and Local 6 payroll is preferred.
• Strong understanding of hotel accounting principles and the hotel operational cycle.
• Demonstrated experience with:
• Accounts Payable
• Accounts Receivable
• Income Audit
• General Cashiering
• Payroll
• Bank and credit card reconciliations
• Balance sheet reconciliations
• Month-end closing
• General ledger accounting
• Strong understanding of hotel revenue, room revenue, taxes, credit card settlements, city ledger, deposits, and cash management.
• Experience with hotel PMS and accounting systems; Opera and M3 experience preferred.
• Advanced Excel skills, including the ability to analyze large amounts of financial data and identify discrepancies.
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple deadlines across two properties.
• Strong analytical and problem-solving skills.
• Ability to independently research discrepancies and determine appropriate corrective action.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial and employee information.

Opportunities for All:

Empire Hospitality Group is proud to be an equal opportunity workplace that seeks to recruit, develop, and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages, and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.