Engineering Administrative Assistant

Tiempo Completo

The Engineering Administrative Assistant is responsible for ensuring all paperwork, projects, and daily activities of the department are processed and completed on a timely basis. This role is incredibly important in ensuring the efficiency and productivity of the engineering department as a whole.

Responsibilities:

• Fulfill general office duties: typing, filing, phone answering, etc.
• Proficient in Microsoft office suite (word, excel, outlook, powerpoint).
• Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies.
• Dispatch engineering associates as needed for work assignments in cooperation with Engineering Management.
• Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff.
• Assume administrative duties in accordance with changing requirements.
• Maintain Engineering Repair & PM logs using Synergy computerized work order system.
• Maintain Engineering records for events.
• Be familiar with Omni fire alarm procedures and other emergencies.
• Assist in maintaining all Engineering documentation and records.
• Report to work as scheduled while following the Time and Attendance Policy.
• Maintain files and records with effective filing systems.
• Follow office workflow procedures to ensure maximum efficiency.
• Support other departments with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.).
• Greet and assist visitors when they arrive at the office, assisting in settling customer complaints or issues.
• Monitor office expenditures and handle all office contracts (service etc.).
• Monitor office supplies andinventory, and place orders.
• Assist in vendor relationship management.
• Support Engineering staff as needed.

Qualifications:

• Prior experience as office coordinator or in a similar role is required.
• Experience in customer service is preferred.
• Knowledge of basic bookkeeping principles and office management systems and procedures.
• Outstanding knowledge of Microsoft Office and/or other office software.
• Working knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Organized with the ability to prioritize and multi-task.
• Reliable with patience and professionalism.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.