Purchasing Supervisor

Tiempo Completo

Omni Nashville Hotel is excited to offer competitive wages and benefits, growth opportunities, paid time off, and hotel stay discounts! If you love hospitality, and have a passion to serve others then you’ll love working with the Omni Nashville Hotel – apply today!

Assist and oversee the process for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity, acting as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department.

Responsibilities

• Ensure accuracy and timeliness in Food & Beverage and the non-food receiving, Retail purchasing and receiving and issuing of products to the outlets.
• Purchase and maintain par level inventory where applicable.
• Appropriately guide the different outlets in the correct direction when it comes to their inquiries regarding vendor deliveries, back ordered items, receiving PO’s in Birch Street and YellowDog.
• Oversee and assist when needed with the daily functions of the Purchasing and Receiving department, adhering to proper procedures, and maintaining a clean, safe, and efficient work environment.
• Oversee delivery of incoming shipments to all entities as required.
• Responsible for proper storing and issuing of all products in the food, beverage and general storeroom under the guidance of the food and beverage purchasing manager.
• Stock and store all merchandise received, using the FIFO rotation (First In, First Out).
• Assists in dating groceries when necessary.
• Keep the storeroom properly organized, and clean by placing merchandise in its proper place as directed.
• Responsible for filling general storeroom requisitions.
• Assists manager in the inspection of the refrigeration units and brings to his/her attention any deviation from the set temperatures as well as any deterioration of the quality of products.
• Follows/adheres to Omni Hotels operating procedures and local health regulations.
• Notifies manager of “dead stock” items.
• Verifies that no requisitions are left open, inform manager of all “shorts” on requisitions.
• Follow closing storeroom procedures, including ensuring all cooler doors are closed; all doors are locked, key tags on the outside door and logbook available.
• Assists receiving clerk and shipping & receiving as required.
• Monitors vendor ability to provide timely and consistent quality according to established specifications.
• Responsible for the supervision, training, and a delegation of work tasks of Receiving Clerks.
• Assists in end-of-month inventories.
• Assist in the 3^rdparty accounts payable processing.
• Assist in reviewing invoices for proper coding and assign codes as necessary.
• Assist in routing invoices for approval and/or processing.
• Maintain current filing of all paid vendor invoices and receiving documentation.
• Maintain a current status on all open purchase orders.
• Review purchase orders for accuracy.
• Investigate discrepancies on past due invoices.
• Investigate and resolve all outstanding credits.
• Maintain current reconciliation of vendor statements.
• Prepare month end payable accruals as required.
• Perform other purchasing and receiving duties at management's direction.

Qualifications

• One year of relevant Purchasing/Shipping & Receiving experience.
• Supervisory experience required.
• Good verbal/written communication skills.
• Attention to detail and excellent organizational skills.
• Must be able to evaluate and select among alternative course of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information, data, and basic arithmetic functions.
• Must remain professional in all situations.
• Maintain a professional business appearance, attitude, and performance.
• Must be able to work a variety of shifts, including weekends and holidays.
• Move, bend, lift, and carry objects weighing up to 50 pounds without assistance and 100 pounds with assistance.
• Ability to push, pull, and place objects up to 75 pounds without assistance.
• Stand, walk, or sit for an extended period or for an entire work shift.
• Ability to squat, bend, and reach overhead.
• Requires repetitive motion, including utilizing telephone/computer for an extended period or for an entire shift.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.