Administrative Assistant - Regional Office

Tiempo Completo

Who this job will appeal to

This opportunity is built for individuals who thrive in fast-paced, people-centered environments—those who bring energy, creativity, and a passion for excellence to everything they do. It’s ideal for natural problem-solvers, relationship-builders, and forward-thinkers who are eager to make a tangible impact. If you’re driven by growth, inspired by teamwork, and excited by the idea of helping redefine what exceptional hospitality looks like, this is where you belong.

Why you will enjoy this job

Joining our new regional office means stepping into a role where your ideas matter and your impact is visible every day. This position is especially rewarding for someone who enjoys working in a dynamic, fast-moving environment where no two days feel the same. You’ll have the opportunity to collaborate with passionate teammates, build meaningful relationships, and contribute to shaping the guest experience in real, tangible ways.

If you find satisfaction in solving challenges, bringing fresh ideas to life, and being part of a team that values innovation and excellence, this role offers a strong sense of purpose. It’s a place for those who are energized by growth, motivated by connection, and excited to play a key role in building something new. Here, your drive and creativity won’t just be welcomed—they’ll be essential to defining the future of hospitality in the region.

The ideal candidate for this position

The ideal candidate for the Administrative Assistant position in our new regional office is someone who thrives on organization, efficiency, and supporting a fast-paced, people-focused environment. This individual is highly detail-oriented and takes pride in keeping operations running smoothly, from managing schedules and coordinating meetings to handling communications with professionalism and care.

They are proactive and resourceful—someone who anticipates needs before they arise and approaches challenges with a solutions-oriented mindset. Strong interpersonal skills are essential, as this role serves as a central point of connection for team members, leadership, and external partners.

This position is best suited for someone who enjoys being at the heart of a growing organization, where adaptability and multitasking are key. A positive attitude, strong work ethic, and genuine enthusiasm for contributing to a collaborative team culture will set this candidate apart. Above all, they are dependable, motivated, and excited to play a meaningful role in building the foundation of a dynamic new regional office.

What you will be doing

In this dynamic new regional office, the Administrative Assistant plays a central role in keeping daily operations organized, efficient, and running seamlessly. They manage calendars, coordinate meetings, and ensure leadership and team members stay aligned and prepared. From arranging travel and preparing reports to handling correspondence and maintaining office systems, they are the behind-the-scenes force that keeps everything on track.

This role also serves as a key point of connection within the office. The Administrative Assistant greets guests, supports internal communication, and helps foster a welcoming, professional environment that reflects the company’s hospitality standards. They often assist with special projects, event coordination, and onboarding efforts, making them an essential contributor to both the team’s productivity and culture.

In a fast-growing setting like this, no two days are exactly the same. One moment may involve organizing logistics for a regional meeting, while the next could be solving a last-minute scheduling challenge or supporting a new initiative. It’s a role for someone who enjoys variety, takes pride in being dependable, and finds satisfaction in helping a team operate at its very best.

Who you will be working with

In this role, the Administrative Assistant will work closely with the Accounts Payable clerks to help keep financial processes accurate, organized, and on schedule. This includes coordinating invoices, tracking approvals, maintaining records, and ensuring clear communication between the office and vendors. Their partnership with Accounts Payable is essential to maintaining smooth day-to-day operations and financial consistency across the region.

The Administrative Assistant will also occasionally communicate with General Managers (GMs) at individual properties. These interactions may involve gathering information, confirming details related to invoices or expenses, and helping ensure alignment between property-level operations and the regional office. This requires professionalism, clarity, and the ability to build strong working relationships across multiple locations.

While the role is highly collaborative, the Administrative Assistant will report directly to the Regional Director of Operations. This provides clear direction and leadership, with responsibilities that support broader regional goals and initiatives. Balancing collaboration with Accounts Payable, communication with GMs, and direct support to the Regional Director makes this a dynamic role suited for someone who is organized, adaptable, and comfortable working across different levels of the organization.