Senior Administrative Assistant - Food & Beverage and Rooms

Tiempo Completo

Omni Hotels & Resorts is seeking a Senior Administrative Assistant | Food & Beverage and Rooms for the beautiful Barton Creek Resort & Spa!

About Omni Barton Creek Resort & Spa

Nestled in the rolling hills of Austin, Texas, Omni Barton Creek Resort & Spa is a premier destination offering 76,000 square feet of event space, nine culinary outlets, an extravagant spa, outdoor pool experiences, and two championship 18-hole golf courses. We proudly serve both our valued guests and local community with exceptional experiences in dining, events, recreation, and relaxation.

Senior Administrative Assistant

To administratively assist the Food and Beverage Director and Director of Rooms in maintaining a well-organized office operation as it affects the operational departments

Responsibilities:

• Be the face of the department demonstrating genuine hospitality
• Process AP invoices for different vendors
• Maintain up to date Resume Binders
• Coordinate & Attend Food and Beverage and Rooms meetings and produce minutes
• Produce and consolidate weekly management schedules for all F&B and Rooms departments
• Coordinate, set and confirm interviews/appointments
• Coordinate new hire onboarding process, system requests and communications
• Coordinate serve-safe and TABS certifications
• Assists with receiving & returning phone calls
• Responsible for ordering supplies and equipment, as assigned by the Director of Food & Beverage and Rooms
• Manage operational checkbooks
• Assist in coordinating leadership presence during VIP arrivals or site visits
• Assists with creation of content for social media posts, weekly Resort Guide and email communications.
• Maintain files, schedules, and calendars for management members of the Food & Beverage and Rooms Division
• Assist in completing special projects which may include mailings, competitive surveys, menus or other assigned duties
• Coordinating and Tracking CEP and Capital projects

• Follow up on guest resolution and recovery efforts

• Maintain policy and standard manuals; update and distribute as necessary.
• Assist in the preparation and completion of other administrative duties deemed appropriate by the Director of Rooms and F&B
• Work harmoniously and professionally with co-workers and supervisors.
• Assist with Word Records to ensure appropriate hours are inputted, accounted for and approved.

• POE tracker and organizer
• MOS monitor and tracker
• Real-time All Together Get Together monitor and tracker
• 60-day onboarding organizer sending reminders
• Be able to pass a drug screen and able to drive company vehicles

• Will be coordinating the month-end processes, follow-up, and collecting and organizing operational department P&L critiques

Qualifications:

• Must be able to sit for long periods of time. Must have significant mobility of arms and hands. Must be able to bend, squat and push, pull and lift up to 25-30 pounds. Must be able to see, hear and communicate verbally in writing.
• Minimum 3 years of Food & Beverage, Rooms or Hotel Administrative experience
• 2-3 years’ experience with computers and various computer programs.
• High School graduate or GED equivalent.
• Mid-scale or upscale hotel/resort experience preferred
• Ability to multitask and prioritize in a fast-paced environment.
• Detail-oriented.
• Will be expected to meet deadlines, work with little supervision, and be flexible to handle interruptions.
• Must be literate, have extensive verbal, mathematical, and writing skills.
• Must have strong, positive guest and employee relationship skills.
• Strong communication and interpersonal skills; fluent in English.
• Ability to manage stressful situations with professionalism.
• Meets Omni grooming and appearance standards.
• Strong organizational and problem-solving abilities.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis ofany protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.