This Is How To Follow Up After Submitting Your Resume
Consejos empleo / July 28, 2025In the hospitality industry, where timing and first impressions are everything, applying for a job and hearing nothing back can be especially frustrating. Whether you’re aiming for a front desk role or applying for a director-level position at a luxury property, knowing how—and when—to follow up can make a real difference in moving your application forward.
First: Read the Job Posting Carefully
Before you send any follow-up message, re-read the job listing. Many employers today include specific follow-up instructions—such as “no calls, please” or “we’ll respond within two weeks.” Ignoring these directions could hurt your chances.
In 2025, many companies use Applicant Tracking Systems (ATS) that automatically screen resumes and delay direct human contact until final stages. So even if you haven’t heard back, it doesn’t always mean you’re out of the running.
Related Article: Creating an ATS Friendly Resume For a Front Desk Agent >
How Long Should You Wait?
The general rule of thumb remains the same: Wait 7 to 10 business days after submitting your application before reaching out. This gives the employer time to sort through submissions and begin their review process.
For senior roles, especially in hotels or resorts with large HR teams, the process may take longer. If the job was posted with a closing date, wait until a few days after that deadline to follow up.
Use Your Hospitality Network Strategically
Hospitality is a close-knit industry—your next opportunity could come through someone you already know.
- Check LinkedIn to see if you have any mutual connections at the hotel, restaurant group, or travel company you’re applying to.
- Reach out to colleagues or former managers who may be able to refer you or offer insight into the hiring process.
- If you’ve conducted an informational interview or met someone at a hospitality networking event or conference (like HITEC or The Lodging Conference), this is a good time to reconnect.
According to LinkedIn’s 2024 Global Talent Trends, job seekers with internal referrals are 4x more likely to get hired.
How to Write a Follow-Up Email (Template Included)
If no one in your network can help you directly, reach out to the hiring manager or HR contact. Here’s how to write a professional, concise follow-up message.
Subject line: Follow-Up on [Job Title] Application – [Your Name]
Email Body:
Dear [Hiring Manager’s Name],
I hope this message finds you well. I recently submitted my application for the [Job Title] position at [Company/Hotel Name] on [Date], and I wanted to confirm it was received. I’m genuinely excited about the opportunity and would appreciate any updates you can provide about the next steps in the hiring process.
With my [highlight one key credential or accomplishment—e.g., “5 years of experience leading front office operations in upscale boutique hotels”], I’m confident I can contribute meaningfully to your team.
Thank you for your time and consideration. I’d be happy to provide any additional information and am available for an interview at your convenience.
Best regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn URL or Portfolio (if relevant)]
Pro Tip: Keep it short and tailored. Recruiters are often busy, especially during hiring surges in peak seasons (summer for resorts, holidays for F&B venues, etc.).
Related Article: Submitted Your Job App? Do This Next!
Should You Call the Hiring Manager?
Phone calls are less common in 2025, especially for early-stage applications. That said, a call may be appropriate if:
- You’ve already interviewed and haven’t heard back.
- You’re applying for a leadership role (GM, F&B Director, Revenue Manager) where personal communication is expected.
- The company has encouraged direct follow-ups.
If you choose to call, prepare a 30–60 second script:
“Hello, my name is [Name], and I applied for the [Position] role at [Hotel/Company Name] on [Date]. I’m calling to confirm that my application was received and to ask if you could share any updates on the hiring timeline. I’d be happy to answer any additional questions about my experience. Thank you for your time.”
If you get voicemail, leave a polite message and follow up with a brief email referencing the call.
Bonus Tip for Relocating Candidates
Hospitality jobs often require relocating—especially for positions at destination resorts, cruise lines, or international hotels.
In your follow-up email, mention:
- Your timeline for relocation.
- Any planned visits to the area.
- Your willingness to cover travel costs for an in-person interview, if applicable.
Final Takeaway: Follow Up with Purpose and Professionalism
Persistence pays off—but only if it’s paired with tact and timing. A well-written follow-up shows your enthusiasm and helps you stand out in a competitive talent market.
No matter your level in hospitality—from entry-level concierge to hotel GM—employers notice those who go the extra mile. Just remember to keep your message polite, focused, and relevant to the role.
