Sales & Catering Administrative Assistant: Full-TimeRancho Valencia ResortRancho Santa Fe, CA
A property of: Rancho Valencia Resort
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Job Description

Description

SUMMARY

The Sales and Catering Administrative Assistant is a highly motivated individual responsible for providing administrative support to the sales, catering and conference services and the Food and Beverage management teams. Duties include coordinating Banquet Event Orders, printing menus and place cards, answering phone calls and providing administrative support to managers within the departments. The ideal candidate has a friendly demeanor, willingness to assist, and the ability to multitask and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills, and is eager and ready to accept additional responsibilities when needed. Excellent organizational and communication skills, a must. Proficiency in Microsoft Office is required.

ESSENTIAL FUNCTIONS
  • Producing Banquet Event Orders
  • Producing printed printing menus for catering events and dining outlets.
  • Place cards and other printed materials as requested.
  • Provide administrative support to managers within the departments.
  • Producing proposals and contracts.
  • Produce memos and reports that are effective, appropriate for the audience, and grammatically and technically accurate
  • Assisting customers by providing additional resort information as directed by management.
  • Assist in the coordination of pre-conference / post-conference meetings with clients and key staff as needed.
  • Prepare graphs, charts, statistical research and budget information.
  • Actively participates in safety programs and abides by all injury reporting and safety behavior requirements.
  • Participates in and supports hotels efforts towards community service, sustainability and environmental initiatives
  • Perform other duties as directed, developed or assigned.

Job Requirements

Requirements

QUALIFICATIONS

Required
  • A true desire to satisfy the needs of others in a fast paced environment.
  • Refined verbal and written communication skills.
  • Proficient knowledge of computer applications.
  • Previous administrative or applicable experience required.
  • General knowledge of upscale private events
  • Ability to coordinate pre-conference / post-conference meetings with clients and key staff as needed.
  • Ability to communicate in English with vendors, guests and staff to their understanding

Desirable
  • Previous experience working at a luxury resort.
  • Four year College Degree.
  • Delphi experience.

SKILLS

Required
  • Ability to work under own initiative in a highly pressured environment.
  • Strong interpersonal skills.
  • Proficient with all Microsoft Office programs.
  • Type a minimum of 50 words per minute.

Desirable
  • Previous experience in an upscale food and beverage environment
  • Previous event planning experience

PHYSICAL DEMANDS
  • Frequent or occasional need to perform the following physical activities: reaching, bending, pushing, pulling, twisting, lifting, and climbing. Have frequent need to perform standing and walking activities related to inspecting property.
  • Constant need to perform the following physical activities: grasping, turning, finger dexterity.
  • Occasional need to stand for long periods of time.
  • Lifting/carrying up to 15 lbs. frequently and 25 lbs. occasionally.
  • Vision requirements: constant need to view small print. Frequent need to see small details and things clearly beyond arms' reach.
  • Hearing requirements: constant need to speak on telephone and/or two-way radio, respond to general public and converse with staff. Ability to hear fire alarms and emergency equipment.

Job Details

Mid level
Full-time

About this location

class:
Luxury
room Count:
0-50
location Type:
Small Metro / Town
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Rancho Valencia Resort
Rancho Valencia was hand selected by Forbes Travel Guide as one of
the finest Five-Star hotels and spas in the world (2019) in addition to
their World’s Best Rooms for 2019. Rancho Valencia has alshow more
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Address5921 Valencia Circle, Rancho Santa Fe, CA, 92067 View map
Property typeHotel 
classLuxury 
room Count0-50 
location TypeSmall Metro / Town 
Company Logo
This property is managed by
Rancho Valencia Resort