Secretary to Director of Operations 营运总监秘书
What will I be doing?
As an Administrative Assistant / Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:
Opens incoming mail, dates stamps and distributes accordingly. Sends outgoing mail, both interoffice and outside of the hotel. Routes mail, faxes and other printed matter
Prepares and type's correspondence and fairly complex numerical/financial reports, as directed. Prepares correspondence on behalf of management. Duplicates, copies and distributes and mails materials for the department/office.
Orders and maintains office supplies and equipment. Maintains files and equipment in an orderly and professional manner.
Uses the property's email system and maintains their email box, as is policy. Additionally, this position may or may not have access and/or control over the email box of their supervisor(s).
Appropriate business use of telephone and voice mail system.
Greets internal and external customers in a friendly and professional manner. Announces visitors and/or handles requests, as appropriate.
Regular attendance in conformance with the standards, which may be established by Hilton from time to time, is essential to the successful performance of this position.
Hilton World Wide Inc. is acting as an Employment Agency in relation to this vacancy.
An Administrative Assistant / Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
Ability to read listens and communicates effectively in English and in writing, using correct grammar, spelling and sentence structure.
Prepare official correspondence on behalf of management for both external and internal communications verbally and in writing.
Ability to sit for extended periods of time and continuously performs the essential job functions.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy.
Ability to type 60 wpm
Ability to effectively transcribe information from handwritten memos and recordings