Sales Coordinator
Property Name:
Wyndham Pittsburgh University Center
Job Title 
Sales Coordinator
Location: 
Pennsylvania-Pittsburgh
Company Name: 
Wyndham Hotel Group
City: 
Pittsburgh
Work Permit: 
Applicants who do not already have legal permission to work in the United States will not be considered.
Management Position: 
No
Accommodation: 
No
Wyndham Hotel Group is the world's largest and most diverse hotel company with approximately 7,410 hotels worldwide. With iconic brands and hotel choices in every category from upscale to economy, we offer not only the most lodging choices around the world but also exceptional customer service and great value.

The Wyndham Pittsburgh University Center is located on the University of Pittsburgh campus, in the heart of Oakland.  It is several blocks from Carnegie Mellon University as well as several UPMC hospitals.  This 251 room hotel offers a full-service restaurant and lounge, 7,333-sq foot of meeting space, and an indoor heated pool.  Nearby attractions include Heinz Field, Consol Energy Center, PNC Park, Kennywood Park, Sandcastle Waterpark, the Carnegie Museum of Art and Natural History, and Point State Park.  Our employees enjoy free parking, a free meal when working, and discounted hotel rooms throughout the company.  We are less than a block away from public transportation.

The Sales Coordinator is responsible for clerical, administrative, marketing materials, and other duties to assist in the smooth operation of Sales/Catering.  He/she is also responsible for providing attentive, courteous and efficient service to all guests.

Fundamental Requirements:

• Answer telephone and email messages.  Respond accordingly.

• Make hotel reservations as needed.

• Open and distribute mail.

• Maintain and stay abreast of the latest computer programs/innovations (as applicable).

• Filing of all pertinent correspondence in a timely manner.

• Type all correspondence pertaining to department.

• Maintain adequate inventory of office supplies.

• Responsible for the smooth operation of the office.

• Type and distribute meeting minutes.

• Maintain trace file as needed.

• Prepare Banquet Event Orders (BEOS) as per client needs (Catering Only)

• Assist with daily operations of the Business Center as needed.

• Assist in copying/faxing/mailing.

• Greet guests/clients/employees when necessary.

• Attend meetings/training as required by management.

General Requirements:

• Maintain a warm and friendly demeanor at all times.

• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.

• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.

• Must be able to multitask and prioritize departmental functions to meet deadlines.

• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.

• Attend all hotel required meetings and trainings.

• Maintain regular attendance in compliance with Wyndham Hotel Group Standards, as required by scheduling, which will vary according to the needs of the hotel.

• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.

• Comply with Wyndham Hotel Group Standards and regulations to encourage safe and efficient hotel operations.

• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.

• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.

• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.

• Must be able to cross-train in other hotel related areas.

• Must be able to maintain confidentiality of information.

• Must be able to show initiative, including anticipating guest or operational needs.

• Perform other duties as requested by management.

Education & Experience: 

• High School diploma or equivalent required and/or experience in a hotel or a related field preferred.

• At least 3 to 5 years of progressive experience in a hotel or related field preferred.

• College course work in related field helpful.

• Computer knowledge/skills required.

• Delphi experience is a plus.

Physical requirements:

• Flexible and long hours sometimes required.

• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

 

Wyndham Hotels and Resorts is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We require consent to pre-employment background check & drug testing for all positions.

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