Part-Time Receptionist

Allegro Senior Living LLC

Location: US - FL - Boynton Beach

Jun 14, 2018
Allegro Senior Living LLC
Employer
Job Details

15 - 20 hours per week
Holidays and weekends are a must

Our Company

Allegro Management Company is a well-respected leader and expert in the senior living industry with a long-standing reputation of efficiently managing senior communities. Allegro Management Company operates communities throughout Florida, Kentucky, Georgia, and Missouri, with a home office in St. Louis, MO. 

Our Community

Exceptional Amenities are a Way of Life...Life at Allegro located in Boynton Beach is an elegant but relaxed lifestyle. Allegro offers the upscale amenities and attentive 24-hour service of a boutique hotel, paired with the social opportunities, health and wellness services, distinctive dining and security you expect from Boynton Beach's newest senior living community. Allegro offers an unparalleled service portfolio for independent residents seeking a full-service community, and seniors who may need assisted living or memory care.

The Role

The Receptionist performs receptionist and diverse business office duties that are technical and detailed. In performing these duties, the Receptionist is the first point of contact for anyone coming to the Community. 

Areas of Responsibility

  • First point of contact - via telephone and walk-in traffic - with prospects, residents, family, associates and vendors.
  • Greet all guests, visitors, residents, and vendors in a positive, friendly manner; ensuring a welcoming Community atmosphere is established.
  • Interface daily with associates, residents, prospects, families, and vendors. Approach all encounters with residents and associates in a friendly, service-oriented manner.
  • Develop and maintain files according to the direction of the Business Office Manager (BOM), Executive Director (ED) and Company policies and procedures.
  • Maintain confidentiality of all pertinent resident, associate, Community and Company information deemed as such.
  • Assist the BOM with Purchase Orders.
  • Respond to emergencies and complete appropriate paperwork.
  • Responsible for the generation and maintenance of various reports and manuals as directed.
  • Provide support to various Department Heads, the Sales & Marketing Department, the BOM, and the ED.
  • Receive resident requests for maintenance in their apartments using the Company Work Order system.
  • Answer the telephone, take messages, greet and direct visitors and vendors to the appropriate party.
  • Responsible for the daily retrieving, preparing and distributing of both incoming and outgoing mail, courier services and packages.
  • Prepare correspondence and maintain other documents as required including guest book and activity report package.
  • Accept and sign for all package and courier service deliveries to the Community. Direct all large deliveries to the service area and notify the appropriate Department Head to meet the delivery person.
  • Communicate with all visitors as to their business. Have the visitors sign in using the guest register book. Withhold entry to and report any visitors that are not conducting legitimate business on the Property.
  • Monitor audible door alarms that indicate an entry door(s) is not secure; secure doors as necessary (if applicable).
  • Monitor and respond, per Community policies, to all resident call and fire system alarms.
  • Report any and all deferred maintenance, vandalism or hazardous situation to the BOM as discovered and take appropriate action as necessary.
  • Maintain high standards of personal appearance and grooming, which include wearing appropriate attire and name tag when on duty.
  • Attend and participate in all meetings and training as required by company policy and the BOM
  • Greet all potential residents and their families by name and have them introduced to Sales & Marketing.
  • Be constantly watchful of signs that residents are not able to function independently or a change in resident's behavior. Report all signs to the BOM following the Company policies and procedures.
  • Assist emergency medical personnel, fire department and/or law enforcement as necessary.
  • Other duties as assigned.

Special Requirements/Certifications:

  • Must be a minimum of 18 years of age.
  • Minimum of high school diploma or equivalent.
  • Minimum one (1) year experience as receptionist in a professional business environment.
  • Must have working knowledge of appropriate Microsoft Office programs.
  • Must have working knowledge of office equipment such as copy machine, calculator, and multi-line telephone system.
  • Must pay attention to detail, be organized and flexible/adaptable, and be able to multi-task.
  • Must have demonstrated teamwork skills and be able to work under stressful conditions.
  • Must have a positive Criminal Background Screening.
  • Must pass a physical having no signs or symptoms of a communicable disease including tuberculosis where required.  Freedom from tuberculosis must be documented on an annual basis where required.
  • The Community is a drug free workplace; associates are subject to adherence to the Company Drug Free Workplace policy.

EOE

(ref. 29836)
We are an Equal Opportunity Employer that considers applicants without regard to race, sex, religion, national origin, disability or protected veteran status.
Additional Details
No
Applicants who do not already have legal permission to work in the United States will not be considered.
No
No
No
Hotel/Resort
Front Desk