Meeting & Event Services Manager
Property Name:
Battery Wharf Hotel
Job Title: 
Meeting & Event Services Manager
Location: 
Massachusetts-Boston
Company Name: 
City: 
Boston
Work Permit: 
Applicants who do not already have legal permission to work in the United States will not be considered.
Management  Position: 
Yes
Bonus Pay: 
Yes
Accommodation: 
No
Email: 

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Corporate Overview

Westmont Hospitality Group was founded in 1975. What started with a single hotel in North America, has grown to become one of the largest privately-held hospitality organizations in the world.

Throughout the years, Westmont has had an ownership interest in and operated over 1,100 hotels. Currently this stands at over 500 hotels across three continents. Westmont has formed strategic alliances with many of the world's largest hotel brands. These include Fairmont, InterContinental Hotels Group, Hilton, Accor, Starwood, Wyndham, Choice Hotels, Renaissance, Radisson and Best Western. The company is one of the largest franchisees and co-owners of IHG hotels and Hilton hotels worldwide. Westmont has a very diversified portfolio ranging from budget and aparthotels to mid-market business and large conference hotels to boutique hotels and luxury resorts.

Our employees are our most valued resource.  Their expertise is what drives our future success.
If you are skilled in the hospitality industry and seek a stimulating workplace that fosters creativity, teamwork and personal development, contact us today. We reward our employees with the benefits and opportunities you’d expect from an industry leader.

Job Description

This description is a summary of primary responsibilities and qualifications.  The job description is not intended to include all duties or qualifications that may be required now or in the future.  The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.

 

Business Results

  • Plan, upsell and detail the program with the client including; verification and modification of space requirements, times, equipment, menus, themes/decorations, etc.  Prepare the appropriate resumes and paperwork to ensure quality service.
  • Monitor Convention Groups Room Requirements to ensure all convention attendees receive commitments made in the hotels’ agreements.
  • Manage function details and related activities to ensure that program requirements are satisfied.  Anticipate and handle customer complaints and/or problems to ensure quality product delivery, customer satisfaction and repeat business.
  • Improve hotel convention services' products through; (a) the development of new sales tools, menus, themes, and decorations, (b) the analysis of the strengths and weakness of our competitions product, and (c) analysis, understanding, and satisfaction of our customers’ needs.
  • Monitor and control individual event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.
  • Coordinates and communicates verbally and in writing with customer (internal and external) regarding event details.  Follows up with customer post-event.
  • Acts as liaison between hotel and customer throughout the event process (pre-event, event, post-event).  Makes presence known to customer at all times during this process.  Is available to solve problems and/or suggest alternatives to previous arrangements.
  • Oversees his/her customer experiences from file turnover through the post event phase until turnover back to sales.
  • Proactively identifies operational challenges associated with his/her group and works with the hotel staff and customer to solve these challenges and/or develop alternative solutions.
  • Leads pre-event and post-event meetings for assigned groups.
  • Facilitates various meetings as necessary (Banquet Event Order meeting, block review, etc.).
  • Manages group room blocks and meeting space for assigned groups.
  • Greets customer during the event phase and hands-off to the operations team for the execution of details.
  • Adheres to all standards, policies, and procedures.
  • Integrates current trends in the meetings & special events industry.
  • Performs other duties as assigned to meet business needs.
  • Perform special projects and other responsibilities as assigned.
  • Participate in task force for Hilton as required.
  • Communicate function requirements to appropriate areas in the hotel, resolve issues or problems to ensure quality product delivery and customer satisfaction.
  • Due to the nature of the business the individual may be required to do other duties and special projects as assigned by the supervisor.

Guest Satisfaction

  • Ensures a high level of customer satisfaction and builds long terms mutually beneficial customer relationships to support future revenue growth.
  • Coordinates and communicates verbally and in writing with customer (internal and external) regarding event details. Follows up with customer post-event.
  • Makes presence known to customer at all times during this process, regardless of which hotel they sit at.  Greets customer during the event phase and hands-off to the Convention Services department for the execution of details. Is available to solve problems and/or suggest alternatives to previous arrangements.
  • Displays leadership in guest hospitality and ensures consistent, high level service throughout all phases of hotel events.  Ensures products and services sold to the Event Planners meet or exceed their expectations, create loyalty and leads to increased market share.
  • Sets a positive example for guest relations.
  • Interacts with guests to obtain feedback on product quality and service levels.  Effectively responds to and handles guest problems and complaints.
  • Reviews Guest Service Results with leaders.  Participates in the development and implementation of corrective action plans.
  • Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
  • Utilizes Delphi or other hotel system to capture and manage customer information on a daily basis.
Job Requirements

Experience 

  • 2 or more years of catering and rooms experience in the hospitality industry
    • Proven track record of a consistent ability to provide quality service
    • Previous leadership experience preferred

Skills and Knowledge

  • Excellent verbal and written English communication skills
  • Knowledge of the Hotel and Westmont and Hilton policies and procedures
  • Knowledge of the convention/catering, food & beverage and hospitality professions
  • Skills needed to manage the people and variables encountered in the development and implementation of major functions
  • Computer literate in MS Word,  Excel and PowerPoint
  • Computer literate with Delphi preferred
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