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Property Name
Amelia Island LLC
Job Title
Human Resources Office Coordinator
Amelia Island
Management Position
Bonus Pay
Position Categories
Human Resources / Training

Job Description


Amelia Island Plantation Resort

Amelia Island

The $85 million Re-Imagination of Omni Amelia Island Plantation Resort is complete and is beginning another chapter in our resort's storied history. Explore 3.5 miles of pristine beach, discover scenic marshlands and savor new culinary concepts at nine superb restaurants. Relax on the largest pool deck in Northeast Florida with two stunning pools, tiered lounge seating, three fire features, two hot tubs and a splash park for kids -- all featuring spectacular Atlantic Ocean views.

Omni Amelia Island Plantation associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Amelia Island Plantation Resort may be your perfect match.

Job Description:

To provide clerical and administrative support to the Human Resources Team. Reports to Director of Human Resources, Assistant Director of Human Resources and HR Managers.


* Welcomes every guest in ASC with a warm smile and greeting

* Order office supplies, forms, equipment and maintain their orderliness/par levels, using Birchstreet.
* Pay ASC bills using Birchstreet.

* Responsible for associate files in general to include termination files

* Input Ultipro job code changes.

* Process Comdata Cards for new and existing associates.

* Participate in the Hotel Orientation program, when needed.

* Process Direct Deposit for associates

* Ensure all P.I.F.'s have the appropriate signature before filing.

* Issue Resort to Wellness cards, Gym membership.

* Log OSC cards.

* Assist in the completion of Exit Interviews and Return of Company property forms for terminated associates. Distribute checks to these associates after completion of paperwork.

* Issue locker assignments and locks; maintain log. Assist in locker inspections.

* Processing of PTO requests.

* Answer phones and phone inquiries.

* Type memos and other correspondence.

* Maintain disciplinary process log and filing.

* Conduct maintenance of all associate files through active, up-to-date filing.

* Participate in Associate events planned by the Associate Service Center.

* Assist in overall operation of the Associate Service Center

* Maintain storage areas clean and organized.

* Coordinates purchase orders and maintains checkbook updated.

* Assist in Associate Engagement Survey as directed by the Director of Human Resources.

* Complete monthly HR assessment, keep it "audit ready".

* Cross-train with Assistant Director of HR on the following:
* Benefits/COBRA
* Injury Benefit Plan
* Unemployment
* Leave of Absences, PTO
* Ultipro New-Hire Entry

* Any other task assigned by the Director of Human Resources

Tools & Equipment

* Computer and printer, telephone, pen/pencil, photo-copying machine,

file folders, filing cabinet, facsimile machine and cameras.

Working Environment

* Interior of hotel, in normal office conditions.

* Exterior of hotel with exposure to weather conditions.
* Walking to and from different buildings and departments.


* Must be able to sit at a desk for long periods of time
* Must be able to stand and manuever around file room for long periods of time
* Technologically savy - will use computer, printer, nametag machine, copier and fax
* Familiar use of all Microsoft programs
* Must be able to communicate clearly with others
* Must have an eye for detail and be extremely organized
* Previous Hotel, Human Resources and/or Office Coordinator experience preferred 

Job Requirements

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. The following link provides more information regarding the Federal laws prohibiting discrimination in employment: EEO is the Law - Notice of Applicant Rights Under the Law

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to

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