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Human Resources Coordinator
Property Name
Hilton San Francisco Airport Bayfront
Job Title
Human Resources Coordinator
Work Permit
Applicants who do not already have legal permission to work in the United States will not be considered.
Management Position
Bonus Pay
Position Categories
Human Resources / Training

Stanford's Corporate Culture

Stanford Hotels Corporation is a mid-size, owner-operated company that specializes in the development and management of high quality, full service hotels using a variety of franchise brands. The corporate office is located in San Francisco; however, Stanford Hotels has 13 properties throughout the U.S. comprising three top global brands including Marriott, Starwood and Hilton.

Our goal is to be the "Best of the Brand." Since 1985, Stanford Hotels Corporation believes that high-quality properties, exceptional customer satisfaction, and engaged employees set Stanford Hotels apart from the rest.

Job Description

The Hilton San Francisco Airport Bayfront is currently looking for a Human Resources Coordinator to join their Human Resources team! The ideal candidate will be able to converse in English as well as Cantonese, and will have prior Human Resources experience or a Bachelor’s Degree in Human Resources or a related field. JOB DUTIES:

  • Assist in managing the recruiting process
    • Ensure timely posting of open positions
    • Oversee the advertisement of open positions in appropriate venues to attract a diverse candidate pool
    • Assist candidates with the application process
    • Review applicants daily and move along the application process
    • Assist with the pre-screening and interviewing as needed working with the hiring managers to fill their needs
    • Coordinate interviews with hiring managers and additional required management as required
  • Coordinate pre-selection processes including:
    • Conduct background and reference checks timely and follow up with managers with updates on status
    • Conduct pre-employment drug screening
    • Coordinate onboarding procedures when selection is made by hiring manager
  • Manage the onboarding process and new hire paperwork including:
    • Create offer letter and CA Wage Notices, and other required paperwork
    • Ensure completion of all new hire paperwork and the creation of personnel files
    • Ensure all I-9 documentation is properly recorded, filed, and updated in accordance with federal regulations
    • Ensure proper employment eligibility on all new hires thru use of E-verify
    • Process hire through data entry in HRIS system and Hilton Lobby
    • Coordinate Hilton ID’s, email/IT requests for specific positions
    • Coordinate access to specific system functions with Dir. of HR and/or GM
    • Coordinate uniform ordering including safety shoes as needed/required, parking pass, door key, locker, etc…
    • Conduct Team Member back of the house tour
    • Coordinate New Hire Orientation schedule and other required training including TIPS, CPR, and Lawroom
  • Be familiar with SOPs as well as state and federal labor laws while ensuring all regulatory information is posted as required by law
  • Maintain personnel files including electronic (HRIS system) and physical files, updating team member information as needed and filing of paperwork
  • Ensure team member files and medical files contain required paperwork and are properly maintained and secured
  • Assist in the planning and organization of team member activities (i.e. team member of the month, picnic, etc.)
  • Ensure timely posting or sending of team member activities including birthday and anniversary announcements and monthly Blue Energy activities
  • Oversee coordination of community outreach programs and activities/fundraisers as Blue Energy Community Champion
  • Oversee preparation of training materials for team members including Hilton Brand training
  • Act as the Safety Committee co-chair, attends monthly meetings and conducts meetings as necessary
  • Assist with ordering safety shoes and other safety PPE’s
  • Assist with Worker’s Compensation claims and leaves of absences
  • Assist team members with general concerns referring them to the proper channels for assistance while maintaining confidentiality
  • Assist and conduct investigations as needed
  • Manage the group benefits process including:
    • Meet with newly eligible team members and enrolling or waiving enrollment in benefit plans
    • Terminate team members from plans with a qualifying life event or following termination of employment
    • Assist with the annual open enrollment process and communication of changes in plans
    • Assist in conducting benefit audits including look back eligibility new or continued
  • Initiate/manage off-boarding processes including coordination of final checks, termination of IT systems access and Hilton ID, return of all company property, etc.
  • Coordinate the publication of the daily newsletter
  • Participate and support all other job functions in the Hotel as necessary
  • Other tasks as assigned by the Director of Human Resources
  • At least two year’s in Human Resources OR a Bachelors Degree in Human Resources or Business Management or related experience required
  • Ability to speak, read, write and give instructions in English & Cantonese is preferred
  • Prior hotel experience preferred

Work hours will be Monday-Friday 8am – 4:30pm with occasional Saturdays for events.

Job Requirements

Skills Behaviors






Bachelors or better in Human Resources Management or related field.



2 years: Human Resources experience

Licenses & Certifications