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Property Name
Rancho Las Palmas
Job Title
Group Rooms Coordinator (Full Time)
California-Palm Springs/Inland Empire
Rancho Mirage
Management Position
Bonus Pay
Position Categories

Job Description


Rancho Las Palmas Resort & Spa

Rancho Las Palmas

The 444-room Rancho Las Palmas Resort & Spa is classic Rancho Mirage re-imagined for the 21st-century traveler. Our luxurious Palm Springs hotel rooms surround you in Spanish Colonial-inspired style and a soothing desert palette of beige, sand, and ivory. With plenty of space for your peace and your quiet, you’ll also open French doors to your very own private patio or balcony where the warm desert air and breathtaking views await.

Omni Rancho Las Palmas Resort and Spa’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Rancho Las Palmas may be your perfect match.

Job Description:

To ensure that all Group bookings are handled and processed efficiently and correctly, through consistent interactions with the Sales & Convention Services Departments and to assist the Reservations Manager and/or Director of Revenue Management in managing the department’s day to day activities as needed.


* Review group blocks for cut off date extensions, and ensuring the group blocks are created and monitored correctly prior, during, and post the groups dates.
* Attend weekly group pick-up meetings
* Run group arrivals lists daily for future arrival dates, and no-show reports daily.
* Check for duplicate reservations – by calling all multiple same name reservations to ensure accuracy of guest names, and any special requests.
* Check for group reservation errors – and contact caller of the reservation or group contact accordingly to obtain and verify information.
* Report to the Reservations Manager and the Director of Revenue Management.
* Work with the Convention Service Manager and Group Clients with group rooming lists, reservation changes, and group billing – according to contract and email history.
* Complete Group Commission Report, after group’s departure.
* Monitor room type availability daily.
* Monitor non-guaranteed reservations daily, and contact caller of reservation if needed. You will be responsible for canceling the reservation when required.
* Create and maintain group & transient room blocks. Ensure all reservations have correct billing, and all other necessary information.
* Complete competition rate analysis as needed.
* Take in-house reservations calls from customers and OmniRez agents requesting on property assistance or any and all other calls pertaining to room reservations.
* Monitor Internet and FIT bookings, availability, and billing. Completing commission payment requests accordingly.
* Assist in completing all VIP and internal reservations, communicating any issues to Reservation Manager or OmniRez HelpDesk Supervisor.
* Assist in completing all fax and email reservations.
* Research outstanding Travel Agent Commissions for groups.
* Research and charge for all no-shows, cancelations, and deposits.
* Perform other duties as necessary.


* Knowledge of four-diamond / four-star customer service standards
* Previous experience in a Luxury Hotel Customer Service / Reservations (strongly preferred)
* Experience with Delphi, Opera ORS, and Opera PMS (strongly preferred)
* Previous experience using passkey, nomadixcms, and iMeeting planner app (preferred)
* Proficient computer skills on Microsoft Office, Excel, and Word
* Excellent and professional communication skills
* Highly detailed, and able to maintain excellent organizational skills – while working in a fast pace environment.
* Ability to multi-task while working on up to 50-60 future groups. 

Job Requirements

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. The following link provides more information regarding the Federal laws prohibiting discrimination in employment: EEO is the Law - Notice of Applicant Rights Under the Law

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to

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