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Front Office Manager
Property Name
Destination Resorts Vail
Job Title
Front Office Manager
Colorado-Mountain Communities
Company Name
Work Permit
Applicants who do not already have legal permission to work in the United States will not be considered.
Management Position
Bonus Pay
Position Categories
Rooms - Front Office/Guest Services, Rooms - Reservations

Destination Resorts Vail offers one of the largest inventory of premium Vail ski lodging in Lionshead Village and Vail Village, providing easy access to those who dream of powder, mouthwatering cuisine or simply soaking up the stunning panoramic views of Vail, Colorado. Destination Resorts Vail specializes in providing distinctive Vail lodging, relaxing Colorado family vacations, effective business retreats and ultimate weekend getaways to accommodate even the most discerning of guests.

Job Description

Job OverviewThis position shall strive to provide exceptional service to both internal and external guests at all times. S/he will be responsible to assist in providing leadership, guidance and support to the front desk team in the areas of guest service, training, scheduling and performance management for the overall successful day-to-day operations. S/he often provides the first point of contact for guests and is responsible for creating an excellent, memorable first impression. This position is fully committed to ensuring that all procedures are performed to the department and company standards and serve as an ambassador for the hotel.Essential Functions
  • Demonstrate the ability to effectively interact, coordinate and communicate through daily pre-shift meetings with all team members of high guest impact areas (i.e. reservations, guest services, housekeeping, etc.) to ensure a smooth arrival through departure experience for all guests
  • Be an expert and demonstrate knowledge of all services/features, hours of operations, room types, room rates, special packages and promotions, daily house count and expected arrivals/departures, room availability status, scheduled in-house group activities to anticipate and respond to guest inquiries promptly and accurately
  • Champion, promote and successfully track departmental and organizational initiatives e.g. upsell programs, Destination Delivers Program, etc.
  • Ensure front desk agents properly complete required checklist items at the end of each shift
  • Maintain and successfully execute departmental and hotel policies (to include but not limited to relocation procedures, safe deposit box procedures, auditing accuracy of cards with proper signatures, key control procedures, accurate billing, cashiering, safety, lost/found policy, etc.)
  • Instills a calm, organized approach when interacting in stressful situations
  • Approach internal and external guest opportunities with a sense of heartfelt care and urgency; provide prompt follow-up to ensure 100% guest satisfaction
  • Ensure that sufficient staffing is present to meet the daily business demands
  • Maintain confidentiality of guest information and follow proper protocol to secure and protect pertinent data
  • Foster and maintain strong, positive relationships with team members across all departments through communication and regular face-to-face interaction
  • Assist management to recruit, hire, train and successfully support and manage the talent of all new and existing team members

Job Requirements

  • High school diploma or general education degree (GED or two to three years related experience and/or training; or equivalent combination of education and experience)
  • Minimum of two years Front Desk managerial experience
  • Previous hospitality experience in a Four Diamond quality organization preferred
  • Previous experience with Windows, Office, and property management systems highly desirable
  • Must be able to understand, speak, read, and write in the basic English language
  • Ability to effectively communicate and provide directions in a clear, concise and professional manner in both verbal and written form
  • Demonstrate ability to compute basic arithmetic
  • Must be available to work, varied shifts and flexible schedules (from 8am-10pm-varied shifts)
  • Must be able to perform and train others to properly perform all the job responsibilities of the Front Desk/Reservations Agents.
  • Able to coordinate efforts between other operation departments: maintenance and housekeeping.
  • Able to participate in site tours
  • Able to hire, train, and supervise front desk/reservations team and give reviews
  • Able to mediate guest complaints, solve problems for guests, travel agents and wholesalers
  • More detailed job description available upon request.