Description
Purpose of the Position:
Administer all financial activities of the hotel; implement and monitor effective controls and procedures, prepare accurate and prompt reposts and analyses and provide advice and input on financial divisions impacting the hotel.
Corporate Relationships:
The Hotel Controller reports directly tot eh Vice President of Hotel Accounting for technical and financial matters. Works directly with General Manager and other Executive Committee members in operational issues and ensures financial goals of the hotel are met.
Responsibilities:
- Know your work schedule and follow it with a high degree of reliability.
- Work in a cooperative and friendly manner with fellow associates.
- Maintain professional attire and personal hygiene.
- Maintain a clean, neat and orderly work area.
- Perform your job according to standard operating procedures.
- Read, understand and follow all policies, procedures and practices as stated in the Associate Handbook.
- Implement management company and hotel’s safety and emergency policies and procedures (i.e. evacuation, first aid, etc.) to include removing all safety hazards, following company’s OSHA Hazcom program and safe lifting techniques.
- Utilize protective equipment, when applicable.
- Promptly report substandard (unsafe) conditions to supervisor.
- Promptly report accidents, injuries, property damage or loss to supervisor.
- Keep accurate communication flowing freely among all hotel departments.
- Inform management promptly of any work-related problems or guest complaints.
- Practice “aggressive hospitality” and provide guest satisfaction.
- Promote the hotel through goodwill, courtesy and a positive attitude.
- Attend all scheduled training classes and meetings.
- Train other associates as directed by management.
- Continue to learn and grow in your position.
- Perform any reasonable request as assigned or directed by management.
- Provide for a safe work environment by following all safety and security procedures and rules.
- Arrange for reasonable accommodations for person(s) with disabilities.
- Assist person(s) with a disability.
- Comply with all applicable federal, state and local laws and ordinances as they apply to the hotel, guests and associates.
Essential Job Functions:
- Know all emergency procedures (fire, sever weather, bomb threats, guest accidents/illness, etc.).
- Establish standards, supervise, evaluate and review staff performance in accordance with Corporate Human Resource guidelines.
- Ensure proper controls are in place and monitored.
- Provide analysis and support to all unit management staff as directed by the General Manager.
- Ensure that the various areas under the responsibility of the Controller are operating effectively and efficiently.
- Ensure that the needed controls are in place to maximize profits or minimize losses by retaining revenues, reducing expenses and safeguarding hotel assets.
- Ensure that corporate policies and procedures are in place and operating effectively.
- Ensure that deviations of hotel policies and procedures which come to attention are reported to the General Manager and Corporate Office.
- Ensure that non-compliance with legal requirements and contractual obligations (including obligations under a management agreement) to the extent such non-compliance has come to attention, is reported to the General Manager and Corporate Office.
- Ensure that financial reports are prepared accurately and timely.
- Ensure that efficient and accurate budget preparation with the full involvement of department heads is obtained.
- Ensure that the financial impact of all business decisions is properly addressed wherever applicable.
- Participate in the following:
- Monthly department meetings with the Accounting Department
- Property M.O.D. Program
- Weekly staff meetings
- Interview and hire new personnel when needed.
- Review and approve all Accounting reviews, hires, job transfers, warning notices, counceling sessions and termination records.
- Evaluate staff performance on a 120 day and annual basis.
- Provide disciplinary action when, and if, necessary.
- Keep “open communication” between subordinates, peers, and employees.
- Conduct self to reflect the high standards of professionalism within the organization and hotel.
- Learn, understand and refer to the management company’s Standard Operating Procedures.
- Accurately prepare daily Kronos Reports. Review daily payrolls and correct problems. Enter approved adjustments. Promptly inform supervisor of payroll problems. Print and distribute exception reports and daily hours.
- Review and accurately process all PAF’s for payroll.
- Accurately complete payroll preparation including new hires, position changes, wage changes and terminations.
- Accurately complete bi-weekly overtime report at the end of each payroll period.
- Accurately complete bi-weekly tip allocation report at the end of each payroll period.
- Distribute bi-weekly payroll checks to department heads. Promptly and courteously assist managers with payroll questions.
- Submit daily credit card batches for payment.
- Accurately process all miscellaneous deductions and pay appropriate parties regarding garnishment, advances on a timely basis.
- Promptly prepare and distribute the time cards for each new pay period.
- Promptly complete and “void/manual” paychecks which need to be completed.
- Gather night audit daily pack to verify completeness of information necessary to produce PC/ACCPAC generated daily report, and maintain necessary documentation.
- Record and verify correctness of data or daily report input forms to ensure accuracy of information for initial input into the system.
- Verify accuracy of night audit input forms to reduce processing time and maximize daily report efficiency.
- Produce accurate and complete daily reports for departmental distribution; daily reports and payroll reports should be available by 1:00p.m. to provide daily reports to department heads for review and reaction in order to meet organizational goals and objectives.
- Write G/L account number on adjustment and miscellaneous vouchers, give adjustment vouchers, miscellaneous vouchers, paid outs and daily G/L transaction list to Controller/Assistant Controller daily to verify G/L entries.
- Maintain ABC form on a daily basis to track ABC information and maintain State reporting requirements (if applicable).
- Accurately maintain daily listing of sales, hours and charge tips for the F&B outlets to maintain reporting requirements for TEFRA on all directly tipped F&B associates; provide allocation information.
- Maintain filing of daily paperwork and daily reports to allow for organized system and aid in future research needs.
- Distribute MTD Rooms Analysis and MTD Banquet Sales Analysis reports weekly to make department heads aware of revenues for corresponding market segments to date.
- Perform miscellaneous tasks as assigned to assist in overall cooperation of office staff in obtaining desired goals.
- Accurately conduct Food and Beverage inventories as required.
Marginal Functions:
- Perform other duties as may be required by the General Manager or Corporate Accounting Department.
Requirements
Job, Knowledge, Skills and other Requirements:
1. Able to communicate accurately and effectively in verbal and written form with guests and associates so as to respond accurately and completely to people to give directions, instructions, information, answer questions and provide service as required.
- Have at least 2 years experience in hotel accounting.
- Read printed materials.
- Write legibly.
- Accurately and efficiently use a ten-key calculator.
- Quickly and efficiently use a computer keyboard.
- Possess good math skills in order to accurately produce required reports.
- Sit for extended periods of time.
Job Info
St. Petersburg, FL
Hilton St. Petersburg Bayfront
Posted on:
50000 - 75000 USD
Position Available: Immediately
Bonus Plan: Yes
Work Permit: Applicants who do not already have legal permission to work in the location of this job will not be considered.
Other: Medical, Investment, Discounted Room Rates, Vacation, Sick
Management Position: Yes
Contact Info
Phone: 7278257011
Fax: 727-898-2096
Address: 333 1st ST S , St. Petersburg, FL, 33701, US
Description
Purpose of the Position:
Administer all financial activities of the hotel; implement and monitor effective controls and procedures, prepare accurate and prompt reposts and analyses and provide advice and input on financial divisions impacting the hotel.
Corporate Relationships:
The Hotel Controller reports directly tot eh Vice President of Hotel Accounting for technical and financial matters. Works directly with General Manager and other Executive Committee members in operational issues and ensures financial goals of the hotel are met.
Responsibilities:
- Know your work schedule and follow it with a high degree of reliability.
- Work in a cooperative and friendly manner with fellow associates.
- Maintain professional attire and personal hygiene.
- Maintain a clean, neat and orderly work area.
- Perform your job according to standard operating procedures.
- Read, understand and follow all policies, procedures and practices as stated in the Associate Handbook.
- Implement management company and hotel’s safety and emergency policies and procedures (i.e. evacuation, first aid, etc.) to include removing all safety hazards, following company’s OSHA Hazcom program and safe lifting techniques.
- Utilize protective equipment, when applicable.
- Promptly report substandard (unsafe) conditions to supervisor.
- Promptly report accidents, injuries, property damage or loss to supervisor.
- Keep accurate communication flowing freely among all hotel departments.
- Inform management promptly of any work-related problems or guest complaints.
- Practice “aggressive hospitality” and provide guest satisfaction.
- Promote the hotel through goodwill, courtesy and a positive attitude.
- Attend all scheduled training classes and meetings.
- Train other associates as directed by management.
- Continue to learn and grow in your position.
- Perform any reasonable request as assigned or directed by management.
- Provide for a safe work environment by following all safety and security procedures and rules.
- Arrange for reasonable accommodations for person(s) with disabilities.
- Assist person(s) with a disability.
- Comply with all applicable federal, state and local laws and ordinances as they apply to the hotel, guests and associates.
Essential Job Functions:
- Know all emergency procedures (fire, sever weather, bomb threats, guest accidents/illness, etc.).
- Establish standards, supervise, evaluate and review staff performance in accordance with Corporate Human Resource guidelines.
- Ensure proper controls are in place and monitored.
- Provide analysis and support to all unit management staff as directed by the General Manager.
- Ensure that the various areas under the responsibility of the Controller are operating effectively and efficiently.
- Ensure that the needed controls are in place to maximize profits or minimize losses by retaining revenues, reducing expenses and safeguarding hotel assets.
- Ensure that corporate policies and procedures are in place and operating effectively.
- Ensure that deviations of hotel policies and procedures which come to attention are reported to the General Manager and Corporate Office.
- Ensure that non-compliance with legal requirements and contractual obligations (including obligations under a management agreement) to the extent such non-compliance has come to attention, is reported to the General Manager and Corporate Office.
- Ensure that financial reports are prepared accurately and timely.
- Ensure that efficient and accurate budget preparation with the full involvement of department heads is obtained.
- Ensure that the financial impact of all business decisions is properly addressed wherever applicable.
- Participate in the following:
- Monthly department meetings with the Accounting Department
- Property M.O.D. Program
- Weekly staff meetings
- Interview and hire new personnel when needed.
- Review and approve all Accounting reviews, hires, job transfers, warning notices, counceling sessions and termination records.
- Evaluate staff performance on a 120 day and annual basis.
- Provide disciplinary action when, and if, necessary.
- Keep “open communication” between subordinates, peers, and employees.
- Conduct self to reflect the high standards of professionalism within the organization and hotel.
- Learn, understand and refer to the management company’s Standard Operating Procedures.
- Accurately prepare daily Kronos Reports. Review daily payrolls and correct problems. Enter approved adjustments. Promptly inform supervisor of payroll problems. Print and distribute exception reports and daily hours.
- Review and accurately process all PAF’s for payroll.
- Accurately complete payroll preparation including new hires, position changes, wage changes and terminations.
- Accurately complete bi-weekly overtime report at the end of each payroll period.
- Accurately complete bi-weekly tip allocation report at the end of each payroll period.
- Distribute bi-weekly payroll checks to department heads. Promptly and courteously assist managers with payroll questions.
- Submit daily credit card batches for payment.
- Accurately process all miscellaneous deductions and pay appropriate parties regarding garnishment, advances on a timely basis.
- Promptly prepare and distribute the time cards for each new pay period.
- Promptly complete and “void/manual” paychecks which need to be completed.
- Gather night audit daily pack to verify completeness of information necessary to produce PC/ACCPAC generated daily report, and maintain necessary documentation.
- Record and verify correctness of data or daily report input forms to ensure accuracy of information for initial input into the system.
- Verify accuracy of night audit input forms to reduce processing time and maximize daily report efficiency.
- Produce accurate and complete daily reports for departmental distribution; daily reports and payroll reports should be available by 1:00p.m. to provide daily reports to department heads for review and reaction in order to meet organizational goals and objectives.
- Write G/L account number on adjustment and miscellaneous vouchers, give adjustment vouchers, miscellaneous vouchers, paid outs and daily G/L transaction list to Controller/Assistant Controller daily to verify G/L entries.
- Maintain ABC form on a daily basis to track ABC information and maintain State reporting requirements (if applicable).
- Accurately maintain daily listing of sales, hours and charge tips for the F&B outlets to maintain reporting requirements for TEFRA on all directly tipped F&B associates; provide allocation information.
- Maintain filing of daily paperwork and daily reports to allow for organized system and aid in future research needs.
- Distribute MTD Rooms Analysis and MTD Banquet Sales Analysis reports weekly to make department heads aware of revenues for corresponding market segments to date.
- Perform miscellaneous tasks as assigned to assist in overall cooperation of office staff in obtaining desired goals.
- Accurately conduct Food and Beverage inventories as required.
Marginal Functions:
- Perform other duties as may be required by the General Manager or Corporate Accounting Department.
Requirements
Job, Knowledge, Skills and other Requirements:
1. Able to communicate accurately and effectively in verbal and written form with guests and associates so as to respond accurately and completely to people to give directions, instructions, information, answer questions and provide service as required.
- Have at least 2 years experience in hotel accounting.
- Read printed materials.
- Write legibly.
- Accurately and efficiently use a ten-key calculator.
- Quickly and efficiently use a computer keyboard.
- Possess good math skills in order to accurately produce required reports.
- Sit for extended periods of time.
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