Description
The Centralized Accounts Payable Manager is responsible for managing and overseeing the processing, recording, and dispensing of payments for all accounts payable for the portfolio of hotels in a fully centralized environment. The Centralized Accounts Payable Manager is required to adhere to the mission and values of Widewaters Hotels LLC.
What you will be doingThe Centralized Accounts Payable Manager is focused on and responsible for the following:
- Overseeing and directing the Centralized Accounts Payable operation for Widewaters Hotels
- Maintain vendor files and Master Vendor List
- Ensuring the timely processing of accounts payable for all hotels in the portfolio
- Processing, posting and monitoring all accounts payable ledgers for each hotel
- Producing Accounts Payable aging reports
- Producing proposed check runs and writing checks for each hotel.
- Investigate and Monitor Accounts payable aging for old and/or past due items
- Match all invoices with purchase orders
- Reconcile vendor statements in a timely fashion.
- Assist Centralized Accounting in preparing the monthly A/P accrual
- Maintain up-to-date contact files.
- Assist Centralized Accounting with W-9 procurement and 1099 Tax reporting.
- Evaluate and review initial invoices to ensure vendor contracts and or agreements of payment terms are paid accordingly to agreement.
- Audit properties to ensure invoices are received timely within 30 days.
- Research or uncover any credits and or overcharges and ensure additional fees are avoidable.
- Understanding fully “Profitsage” (or similar A/P) applications and train other accounting employees on the system.
- Create processes for check scanning and invoice copies to be properly stored in Accounting A/P software system.MANAGEMENT RESPONSIBILITIES:This position will also supervise and manage at least two full time employees. This position is responsible for the overall direction, coordination, and evaluation of the accounts payable processes and will carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. This position will implement procedures, and financial strategies to ensure effective cost management practices are followed. Responsibilities will also include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problemsOTHER:
- Comply with all Widewaters Hotels company policies and procedures.
- Perform any assigned task not outlined above that the associate has the ability to perform.
- Must adhere to all company policies and procedures as well as the Widewaters Hotels LLC Employee Handbook.
- Assists others as needed and special projects, as necessary.QUALIFICATIONS: To perform this job successfully, an employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.
• Analytical—the employee synthesizes complex or diverse information and acquires basic financial skills.
• Flexibility- the employee is willing and able to maintain performance in an ever changing fast paced environment
• Problem solving—the employee identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Oral communication—the employee speaks clearly and persuasively in positive or negative situations, demonstrates customer service skills.
• Quality management—the employee looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Experience in operations management with experience of managing multiple operations preferred.
• Judgment—the employee displays willingness to make decisions, exhibits sound and accurate judgment, and makes timely decisions.
• Planning/organizing—the employee prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Safety and security—the employee observes safety and security procedures and uses equipment and materials properly.
EDUCATION/EXPERIENCE
Bachelors Degree in Accounting or Business is preferred with 2 years of experience, or 5 years of related experience and/or training, or equivalent combination of education and experience.
MATHEMATIC SKILLS
Knowledge of basic math skills as well as budgetary analysis capabilities required.
REASONING SKILLS
Critical Thinking — using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS & ABILITIES
- Must be able to speak, read, write and understand the primary language(s) used in the workplace.
- Must be able to read and write to facilitate the communication process.
- Requires good communication skills, both verbal and written.
- Most tasks are performed in a team environment with the employee acting as a team leader.
- Must possess basic computational ability.
- Must possess computer skills, including, but not limited to, accounting programs, MS Office programs
- Ability to act independently with minimal or no supervision
- Knowledge of hotel and competitive market
- Excellent interpersonal and sales related skills
PHYSICAL DEMANDS
- Must have finger dexterity. Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
- Must be able to sit at a desk for up to six hours per day. Walking and standing are required the rest of the working day. This includes travelling to and from meetings and may include air travel. Length of time of these tasks may vary from day to day and task to task.
- Must be able to lift up to 15 pounds occasionally.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Requires manual dexterity to use and operate all necessary equipment.
- Must be able to operate office equipment such as computers, printers, calculators, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.WORK CONDITIONS The Centralized Accounts Payable Manager will sometimes deal with stressful situations. Due to the nature of the hospitality industry, must be able to work varying schedule, including long hours, weekends and overtime, to reflect the business needs of the hotel and to accommodate special events. Must be able to work in a fast paced environment
Widewaters Hotels' Mission is an innovative hospitality management leader, built on proven pillars of success. We are passionate about delivering exceptional returns for our owners and partners, creating the ultimate guest experie
Requirements
About Us
Widewaters Hotels is always looking for dynamic, self-motivated colleagues who want to advance their careers with a growing hospitality management company. If you want to be part of a team with a focus on continuous improvement, exceeding guest expectations and a passion for hospitality, we invite you to explore a career with Widewaters Hotels.
Our associates are our greatest strength and what our company is built on. We want to make sure you are happy with where you are and excited about where you are going. Empowering our managers and associates to make their jobs rewarding, enriching and fulfilling, provides a competitive edge for our hotels. Widewaters Hotels 5 Pillar core values, guides us down a path of success.
If this sounds like the kind of team you wish to be a part of, come join us at Widewaters Hotels.
Job Info
Dewitt, NY
Posted on:
Bonus Plan: Yes
Work Permit: Applicants who do not already have legal permission to work in the location of this job will not be considered.
Management Position: Yes
Address: 5786 Widewaters ParkwayPO Box 3 , DeWitt, NY, 13214, US
Description
The Centralized Accounts Payable Manager is responsible for managing and overseeing the processing, recording, and dispensing of payments for all accounts payable for the portfolio of hotels in a fully centralized environment. The Centralized Accounts Payable Manager is required to adhere to the mission and values of Widewaters Hotels LLC.
What you will be doingThe Centralized Accounts Payable Manager is focused on and responsible for the following:
- Overseeing and directing the Centralized Accounts Payable operation for Widewaters Hotels
- Maintain vendor files and Master Vendor List
- Ensuring the timely processing of accounts payable for all hotels in the portfolio
- Processing, posting and monitoring all accounts payable ledgers for each hotel
- Producing Accounts Payable aging reports
- Producing proposed check runs and writing checks for each hotel.
- Investigate and Monitor Accounts payable aging for old and/or past due items
- Match all invoices with purchase orders
- Reconcile vendor statements in a timely fashion.
- Assist Centralized Accounting in preparing the monthly A/P accrual
- Maintain up-to-date contact files.
- Assist Centralized Accounting with W-9 procurement and 1099 Tax reporting.
- Evaluate and review initial invoices to ensure vendor contracts and or agreements of payment terms are paid accordingly to agreement.
- Audit properties to ensure invoices are received timely within 30 days.
- Research or uncover any credits and or overcharges and ensure additional fees are avoidable.
- Understanding fully “Profitsage” (or similar A/P) applications and train other accounting employees on the system.
- Create processes for check scanning and invoice copies to be properly stored in Accounting A/P software system.MANAGEMENT RESPONSIBILITIES:This position will also supervise and manage at least two full time employees. This position is responsible for the overall direction, coordination, and evaluation of the accounts payable processes and will carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. This position will implement procedures, and financial strategies to ensure effective cost management practices are followed. Responsibilities will also include training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problemsOTHER:
- Comply with all Widewaters Hotels company policies and procedures.
- Perform any assigned task not outlined above that the associate has the ability to perform.
- Must adhere to all company policies and procedures as well as the Widewaters Hotels LLC Employee Handbook.
- Assists others as needed and special projects, as necessary.QUALIFICATIONS: To perform this job successfully, an employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.
• Analytical—the employee synthesizes complex or diverse information and acquires basic financial skills.
• Flexibility- the employee is willing and able to maintain performance in an ever changing fast paced environment
• Problem solving—the employee identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Oral communication—the employee speaks clearly and persuasively in positive or negative situations, demonstrates customer service skills.
• Quality management—the employee looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Experience in operations management with experience of managing multiple operations preferred.
• Judgment—the employee displays willingness to make decisions, exhibits sound and accurate judgment, and makes timely decisions.
• Planning/organizing—the employee prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Safety and security—the employee observes safety and security procedures and uses equipment and materials properly.
EDUCATION/EXPERIENCE
Bachelors Degree in Accounting or Business is preferred with 2 years of experience, or 5 years of related experience and/or training, or equivalent combination of education and experience.
MATHEMATIC SKILLS
Knowledge of basic math skills as well as budgetary analysis capabilities required.
REASONING SKILLS
Critical Thinking — using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS & ABILITIES
- Must be able to speak, read, write and understand the primary language(s) used in the workplace.
- Must be able to read and write to facilitate the communication process.
- Requires good communication skills, both verbal and written.
- Most tasks are performed in a team environment with the employee acting as a team leader.
- Must possess basic computational ability.
- Must possess computer skills, including, but not limited to, accounting programs, MS Office programs
- Ability to act independently with minimal or no supervision
- Knowledge of hotel and competitive market
- Excellent interpersonal and sales related skills
PHYSICAL DEMANDS
- Must have finger dexterity. Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
- Must be able to sit at a desk for up to six hours per day. Walking and standing are required the rest of the working day. This includes travelling to and from meetings and may include air travel. Length of time of these tasks may vary from day to day and task to task.
- Must be able to lift up to 15 pounds occasionally.
- Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
- Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
- Requires manual dexterity to use and operate all necessary equipment.
- Must be able to operate office equipment such as computers, printers, calculators, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.WORK CONDITIONS The Centralized Accounts Payable Manager will sometimes deal with stressful situations. Due to the nature of the hospitality industry, must be able to work varying schedule, including long hours, weekends and overtime, to reflect the business needs of the hotel and to accommodate special events. Must be able to work in a fast paced environment
Widewaters Hotels' Mission is an innovative hospitality management leader, built on proven pillars of success. We are passionate about delivering exceptional returns for our owners and partners, creating the ultimate guest experie
Requirements
Widewaters Hotels is always looking for dynamic, self-motivated colleagues who want to advance their careers with a growing hospitality management company. If you want to be part of a team with a focus on continuous improvement, exceeding guest expectations and a passion for hospitality, we invite you to explore a career with Widewaters Hotels.
Our associates are our greatest strength and what our company is built on. We want to make sure you are happy with where you are and excited about where you are going. Empowering our managers and associates to make their jobs rewarding, enriching and fulfilling, provides a competitive edge for our hotels. Widewaters Hotels 5 Pillar core values, guides us down a path of success.
If this sounds like the kind of team you wish to be a part of, come join us at Widewaters Hotels.
