Assist with activities of capital department, including gathering invoices for capital expenditures and obtaining necessary approvals, coding invoices for A/P processing, data entry in fixed asset system, recording of monthly depreciation, owner capex reporting, and assistance with the capex reimbursement process.
Education & Experience:
- Bachelors degree in accounting or finance.
- 1-2 years' experience in accounting.
Knowledge & Skill :
- Proficient in Microsoft Office.
- Able to learn new technology quickly.
- Understanding of General Ledger concepts.
- Attention to detail and ability to prioritize tasks.
- Effective written and oral communication skills.
DUTIES & FUNCTIONS
Organize all Capital invoices received from Jaguar Hospitality, Treasury, Regional Managers and/or Properties.
Collect and/or print all invoices and approval backup.
Collect all needed approval signatures (electronic or physical).
Code all invoices with Vendor Numbers, GL Codes and Taxes when applicable.
Obtain W-9 and invoice breakdown when applicable.
Obtain unconditional and Conditional Lien Waivers when applicable.
Turn all invoices over to AP daily for processing.
Distribution of all Capital checks accordingly once received from AP.
Maintain capital expenditures spreadsheets to use for capex reimbursement requests.
Handle inquiries from properties or other parties regarding payment of capital invoices.
Assist with capex reserve reimbursement requests.
Assist with entry of fixed assets into depreciation software and run monthly property depreciation reports.
Reconcile monthly depreciation reports to general ledger.
Adhere to established systems of internal control over financial reporting.
Adherence to Aimbridge document management and retention policies.
Perform special projects or other tasks as assigned by supervisor(s).