The purpose of the Accounts Payable/Payroll Assistant is to process all accounts payable and back up the Payroll & General cashiering duties.
Distribute stamped invoices to department heads for approval.
Verify invoice extensions, footings and the sales tax that is charge, if required.
Post invoices in the computer following internal controls to assure that only valid and accurate vendor invoices are recorded and paid.
Secure mail when in the lodge
Answer and direct phone calls.
Assist the needs of members, as required.
Prepare daily deposits of all member payments and posting sheet for A/R.
Process manual checks and maintain control log.
Maintain and control voided check log.
Perform general cashier duties such as maintaining petty cash/change banks/Miscellaneous cash as needed.
Maintain vendor files
Other duties as assigned or needed.
Communicate with managers regarding invoice processing, statement reconciliation and other AP issues.
Print A/P checks, attach invoices to the checks.
File check vouchers and invoices after processing
Process payroll during the absence of the Staff Accountant.
Assist in stuffing and mailing A/R statements.
Complete and/or assist in audit of all cash banks.
Match all vendor statements to the month-end accounts payable aging “due list”
Reconcile and close the accounts payable system for the month
Copy all fixed asset invoice for the permanent file
Process payroll in the absence of the staff accountant and at least once per month in order to retain the experience.
Balance and close accounts payable
Assist with year-end audit as directed by the Controller.
3 years accounts payable experience required. Previous hotel or club accounting experience desirable.
Arnold Palmer's Bay Hill Club & Lodge
Position Available: Immediately
Applicants who do not already have legal permission to work in the location of this job will not be considered.
Other: Medical, Dental, 401k, Vacation, Paid Time Off
Management Position: No
Address: 9000 Bay Hill Boulevard , Orlando, FL, 32819, US