Corporate OverviewClub Quarters Hotels are full service hotels designed for business travelers with prime city center locations in New York, London, Chicago, Boston, Philadelphia, Washington D.C., Houston, and San Francisco. Organizations become members to save through low fixed rates, available 365 days a year, even when a city is full. Our members include Fortune 100 companies, the largest global banks and insurance companies, prominent technology and consulting firms, and well over 100 law firms, universities and non-profits. Business travelers staying with Club Quarters Hotels will experience a warm, club-like atmosphere, free high speed Wi-Fi, chilled bottled water, and access to the Club Living Room, an inviting lounge with collaborative work spaces, wireless printing, complimentary coffee and tea, and the opportunity to network and socialize.
Accounting Supervisor – Accounts Receivable
Club Quarters is a privately held company operating membership based corporate hotels in major United States and United Kingdom markets. The company has been in business over 20 years and currently manages 17 hotels and continues to expand its portfolio.
Reporting to the Assistant Controller & Controller, the Accounts Receivable Manager has the overall responsibility for the department’s duties to process, analyze, collect, and reconcile Accounts Receivable records and to ensuring the quality and standards of Club Quarters and its members. Additional duties include high volume of interaction with outside members and internal employees (globally), coding and posting of receipts, reviewing and verifying invoices to ensure accuracy prior to being sent and reconciling member accounts with open or questionable balances.
Accounts Receivable Supervisor Responsibilities:
Responsible for direct billing for all U.S. and U.K. hotels; includes traditional members, (including universities and governments) Airlines, OTA’s and Wholesalers
Supervision of three Accounts Receivable Clerks in the U.S. and one and one half in the U.K.
Responsible for the collection of invoices and all customer correspondence
Responsible for posting all cash receipts and deposits (including non-A/R)
Responsible for reviewing, correcting and transferring folios in SMS to SAM to AccPac / Sage X3
Review, approve, and reconcile all Direct Billing to post into the General Ledger
Creating Group Codes for the reservations and the groups departments
Allocate all Accounts Receivable cash receipts from central A/R to all U.S. and U.K. hotels
Monitor, assist and ensure compliance of the field level A/R (SMS D2K)
Responsible for all tenant invoicing, collection and reconciliation per tenant leases
Preparation and Review of monthly Accounts Receivable Aging with CEO & CFO
Preparation of monthly write-off reports , if necessary, in a timely manner
Monthly General Ledger reconciliations of Accounts Receivable accounts
Work closely with the global Membership (Sales) team
Responsible for monthly and fiscal year-end close processes, including accruals, write-offs, and reviewing / reconciling A/R related accounts
Perform special projects and analysis as requested
- Minimum 7 years A/R accounting experience
- Excellent analytical skills and time management skills
- Ability to manage multiple tasks and competing priorities
- High volume accuracy
- Ability to work well under pressure and meet deadlines
- Previous experience in Hospitality, Airline, OTA, or related industries a plus
- Experience with ACCPAC, Sage X3, or similar software and advanced Excel a must;
- Bachelor’s degree, preferably in Accounting or related
- Excellent communication and organizational skills and the ability to work well in a team environment. Ability to effectively communicate at all levels of the organization, locally as well as globally.
Equal Opportunity Employer; Health Benefits Available
Compensation Commensurate with Experience