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Accounting/HR Specialist
Aloft Houston by the Galleria
US - TX - Houston
Accounting/HR Specialist
Aloft Houston by the Galleria
 
Houston
TX
77056
11/30/17 9:00 AM
12/30/17
Hotel/Resort
Accounting
No
 
Assist the Centralized Finance Office with the execution of the financial activities of the hotel, safeguarding the assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards. Assist with the day to day operation of the Human Resources function.

Accounting Functions:


* Assist in Producing Financial Statements within designated time frame for preliminary distribution to hotel management and to meet HEI Corporate requirements.
* File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment
* Ensure excellent service and guess correspondence with credit card and payment inquiries.
* Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger.
* Set up new vendor accounts in accordance with established policy.
* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
* Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
* Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
* Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
* Reconcile outstanding checks with AP aging report, monthly.
* Handle all vendor inquiries and reconcile vendor statements.
* Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
* Interface checks and submit a log of all manual checks to the Controller.
* Participate in Monthly closing.
* Verify credit cards are processed every night by night audit as needed.
* Ensure cash deposits are made timely as needed.
* Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concerns.
* Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.
* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
* Ensure excellent service and guest correspondence with credit card and payment inquiries.
* Set up new accounts in accordance with established credit policy.
* Assist in reconciling open account status items.
* Input General Cashier Summary and maintain binder.
* File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
* Verify safe counts, flash report, and server cash outs.
* Pull different reports for sales, promos, comps, and voids.
* Route invoices with purchase order attached to managers for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. Process all approved invoices for payment and ensures all appropriate signatures and back-up attached.
* Maintain checkbooks.

Human Resources Functions
* Assist associates whenever possible with requests and/or information. Attempt to answer associate questions and/or address associate concerns in a timely manner.
* Assist in the recruiting, screening and interviewing for all non-management hotel positions. Schedule interviews and process related paperwork including background checks, I-9's, etc.
* Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
* Maintain applicant flow log/data for annual Affirmative Action Plan.
* Record time and attendance as needed and maintain daily/weekly labor productivity tools.
* Distribute paychecks as needed.
* Maintain accurate and updated department and associate files.
* Create and update Human Resources bulletin boards and other posting locations as needed.
* Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Town Hall/Safety Meetings, etc.
* Assist with tracking training and SWIM compliance
* Comply with attendance rules and be available to work on a regular basis.
* Perform any other job related duties as assigned.

Experience, Skills and Knowledge


* B.S. in Accounting, Human Resources or Hotel Management preferred.
* Hotel experience preferred.
* Strong organizational skills with attention to detail.
* Have knowledge of SOP's relating to functions within department.
* Ability to compile facts and figures.
* Ability to plan effectively in order to meet demands of both guests and staff.
* Ability to operate personal computer and calculator.
* Must be computer savvy and have the ability to operate personal computer and calculator.
* Experience with Microsoft office software is required.
* Command of the English language both written and verbal.

Benefits
HEI Hotels and Resorts is committed to providing a comprehensive benefits plan that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical, Dental and Vision Insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life Insurance and Short and Long-Term Disability. In addition, our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled
See description above.
 
USD
https://recruiting.adp.com/srccsh/public/RTI.home?r=5000287670206&c=1098041&d=ExternalCareerSite&rb=???

HEI views our associates as our greatest resource, and we hire and develop the best. We have a culture of winning, we embrace change, thrive on challenge and always seek to surpass our personal bests. Defined by our unique business platform, our environment is fast-paced, expansive and ever-evolving, yet stable, consistent, enduring. It is a high-performance culture where innovation and entrepreneurial spirit are evident; initiative and results are rewarded.

Our people know they're in on the ground floor of a company with all the cornerstones of success in place: experienced leaders, steady investors, a strong track record and long - term career potential. And in turn, each of our associates thrive because HEI's distinctly advantaged infrastructure creates a supportive, educational culture as well as unlimited opportunities for personal and professional success on every level.

An engaging, high-energy environment, HEI presents a rare career opportunity: the chance to shape a powerful leader in the hospitality industry.



Assist the Centralized Finance Office with the execution of the financial activities of the hotel, safeguarding the assets, and preparing financial reports in accordance with generally accepted accounting principles and HEI Hotels and Resorts Standards. Assist with the day to day operation of the Human Resources function.

Accounting Functions:


* Assist in Producing Financial Statements within designated time frame for preliminary distribution to hotel management and to meet HEI Corporate requirements.
* File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment
* Ensure excellent service and guess correspondence with credit card and payment inquiries.
* Reconcile bank account with daily cash reconciliation journal; validate deposits in transit; reconcile bank accounts monthly to General Ledger.
* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards. Reconcile credit cards monthly to General Ledger.
* Set up new vendor accounts in accordance with established policy.
* Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
* Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
* Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.
* Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
* Reconcile outstanding checks with AP aging report, monthly.
* Handle all vendor inquiries and reconcile vendor statements.
* Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
* Interface checks and submit a log of all manual checks to the Controller.
* Participate in Monthly closing.
* Verify credit cards are processed every night by night audit as needed.
* Ensure cash deposits are made timely as needed.
* Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concerns.
* Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.
* Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
* Ensure excellent service and guest correspondence with credit card and payment inquiries.
* Set up new accounts in accordance with established credit policy.
* Assist in reconciling open account status items.
* Input General Cashier Summary and maintain binder.
* File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
* Verify safe counts, flash report, and server cash outs.
* Pull different reports for sales, promos, comps, and voids.
* Route invoices with purchase order attached to managers for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis. Process all approved invoices for payment and ensures all appropriate signatures and back-up attached.
* Maintain checkbooks.

Human Resources Functions
* Assist associates whenever possible with requests and/or information. Attempt to answer associate questions and/or address associate concerns in a timely manner.
* Assist in the recruiting, screening and interviewing for all non-management hotel positions. Schedule interviews and process related paperwork including background checks, I-9's, etc.
* Explain elements of various benefits to associates as required and assist with enrollment and claims processing.
* Maintain applicant flow log/data for annual Affirmative Action Plan.
* Record time and attendance as needed and maintain daily/weekly labor productivity tools.
* Distribute paychecks as needed.
* Maintain accurate and updated department and associate files.
* Create and update Human Resources bulletin boards and other posting locations as needed.
* Assist with associate relations events and recognition, as needed, e.g. Associate of the Month program, Town Hall/Safety Meetings, etc.
* Assist with tracking training and SWIM compliance
* Comply with attendance rules and be available to work on a regular basis.
* Perform any other job related duties as assigned.

Experience, Skills and Knowledge


* B.S. in Accounting, Human Resources or Hotel Management preferred.
* Hotel experience preferred.
* Strong organizational skills with attention to detail.
* Have knowledge of SOP's relating to functions within department.
* Ability to compile facts and figures.
* Ability to plan effectively in order to meet demands of both guests and staff.
* Ability to operate personal computer and calculator.
* Must be computer savvy and have the ability to operate personal computer and calculator.
* Experience with Microsoft office software is required.
* Command of the English language both written and verbal.

Benefits
HEI Hotels and Resorts is committed to providing a comprehensive benefits plan that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!

For your physical and mental wellness we offer competitive Medical, Dental and Vision Insurance programs geared to you and your family's needs as well as Vacation/Sick/Holiday benefits. For your financial wellness HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life Insurance and Short and Long-Term Disability. In addition, our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future.

HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled