Corporate Overview
Destination Hotels & Resorts fosters a creative, entrepreneurial and energetic work environment where people come to work and have the opportunity to make personal contributions to the business in which they work. We value passionate people who love to be challenged and desire the freedom to contribute to the overall success of the organization, while accepting full responsibility and accountability. Your role will be integral to the success of meeting our clients' expectations and the continued growth of the company. We strive to create a work place culture that values family, work life balance, and community. We help develop our associates and provide support for them to be professionally successful and to have future growth opportunities predicated on that success.
We provide the framework and structure you would expect from an industry leading hospitality operator and balance it with a sense of entrepreneurial spirit that defines who we are - freedom from rigid structure, the ability to think without boundaries, a sense of ownership and access to the most sophisticated tools in an environment that is built for success. We seek talented leaders who think independently, are prepared to move beyond implementing someone else's plan and are ready to create their own.
Job Description
Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards; reconciles daily statements and month-end balancing of payables.
ESSENTIAL JOB FUNCTIONS
· Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
· Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
· Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day.
· Maintain positive guest relations at all times.
· Resolve guest complaints, ensuring guest satisfaction.
· Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
* Maintain complete knowledge of property management system and manual procedures.
* Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
* Answer telephone.
* Maintain accurate files on all authorized purchase orders.
* Review open POs and resolve with Purchasing Agent.
* Match receiving invoices to authorized POs and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.
* Review vendor statements and reconcile any disputes. Resolve any invoices which are beyond the acceptable terms for payment.
* Prepare authorized invoices for payment to vendors.
* Balance food and beverage invoices with Daily Receiving Report.
* Follow up on goods received without invoices.
* Create new vendor accounts in system and update vendor master accounts.
* Verify ledger codes, batch invoices and post invoices.
* Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.
* Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check.
* Trace all authorized service and contract payments and process payments.
* Maintain accurate record of all issued checks.
* Ensure security of all unused checks.
* Collate check copies, attach to respective invoices and file.
* Print designated reports and distribute as specified by Controller.
* Mail signed checks to vendors.
* Cancel invoices and void checks.
* Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor).
* Complete month-end closing procedures.
SECONDARY JOB FUNCTIONS
· Assist with other Accounting job functions as assigned.
· Document maintenance needs on work orders and submit to manager.