Distinct, elegant, superior service. . . The Legend begins at the Driskill.
  
Do you want to be a part of the elite hotel of Texas? We have an enthusiastic team of professionals who pride themselves in a good work environment, the highest integrity, value internal advancement and truly believe that having fun is an essential element in the hospitality business.
    
Built in 1886 the Driskill has long been Austin's Grande Dame of hotels, a center for politics and high society. We offer refined hospitality with a rich appreciation of the past combined with the best associates who are motivated to deliver the best in modern day service. Are you looking to join a hotel team that stands a part from the normal hotel high-rise? Take the next step in your career and be a part of the Driskill Legend!

JOB OVERVIEW

Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards; reconciles daily statements and month-end balancing of payables.

ESSENTIAL JOB FUNCTIONS
* Maintain accurate files on all authorized purchase orders.

Review open POs and resolve with Purchasing Agent.

Match receiving invoices to authorized POs and review accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.

Review vendor statements and reconcile any disputes.  Resolve any invoices which are beyond the acceptable terms for payment.

Prepare authorized invoices for payment to vendors.

Balance food and beverage invoices with Daily Receiving Report.

Follow up on goods received without invoices.

Create new vendor accounts in system and update vendor master accounts.

Verify ledger codes, batch invoices and post invoices.

Print checks and attach to matched documentation; distribute to designated personnel for authorized signature.

Receive manual check requests and verify accuracy of information and authorized approvals; input into vendor master as paid after cutting the check.

Trace all authorized service and contract payments and process payments.

Maintain accurate record of all issued checks.

Ensure security of all unused checks.

Collate check copies, attach to respective invoices and file.

Print designated reports and distribute as specified by Controller.

Mail signed checks to vendors.

Cancel invoices and void checks.

Prepare applicable government, federal or required reports (i.e., sales tax, 1099, state liquor).

Complete month-end closing procedures

Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.

Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.

Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day.

Maintain positive guest relations at all times.

Resolve guest complaints, ensuring guest satisfaction.

Monitor and maintain cleanliness, sanitation and organization of assigned work areas.

Maintain complete knowledge of property management system and manual procedures.

Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.

Answer telephone

SECONDARY JOB FUNCTIONS

· Assist with other Accounting job functions as assigned.

· Document maintenance needs on work orders and submit to manager.