Accounts Payable Clerk
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Job Details
Accounts Payable Clerk
We are currently seeking a knowledgeable and motivated Accounts Payable Clerk to become an integral part of our luxury hotel in Pittsburgh. The candidate will be an enthusiastic individual who is eager to join the Accounting Department.
Hotel Overview: Fairmont Pittsburgh, a 4 diamond LEED certified luxury hotel, is located at the heart of Pittsburgh's business, cultural and retail hub. Fairmont Pittsburgh offers superb and distinctive guest services and accommodations in a luxury setting.
Summary of Responsibilities:
Reporting to the Controller, responsibilities and essential job functions include but are not limited to the following:
? Consistently offer professional, engaging and friendly service
? Audit all invoices for appropriate documentation and approvals before entering into Payables system.
? Open mail on a daily basis, distributing invoices to Purchasing Department for matching to purchase orders or to Department Heads.
? Verify that all invoices have packing/receiving slip and corresponding purchase order for the correct amount before coding and entering for payment.
? Reconcile invoices in BirchStreet procurement system before processing.
? Lead 2013 A/P-BirchStreet interface project and provide feedback as necessary.
? Review and maintain daily receiving reports.
? Reconcile vendor statements as received and research open balances.
? Accrue use tax on invoices where necessary.
? Frequently monitor Corporate Express Billing to verify that all posted invoices are accurate and pertain to Fairmont Pittsburgh. Follow-up as needed for further information.
? Prepare trial check register for review and approval before printing checks.
? Generate A/P checks on a weekly basis. Review checks to ensure all have dual signatures. Mail checks, cancel invoices and file paid invoices in a timely manner.
? Generate virtual credit card payables on a weekly basis and follow similar procedures as listed above.
? Process weekly travel agency commissions electronically through Pegasus.
? Research open inquiries in Pegasus system to keep commission payments current.
? Ensure that A/P subledger is in balance with GL.
? Review Aged Payables report to verify that there are no old balances or credits in the system that should be cleared.
? Forward all stop payments and voided checks to Controller or Assistant Controller for recording.
? Manage stale-dated checks per local regulations.
? Respond to vendor inquiries and disputes appropriately.
? Prepare accrued payables journal entry and accounts payable-related balance sheet reconciliations.
? Prepare and send 1099 Forms annually to contractors and other eligible parties.
? Generate and reconcile payments for capital expenditures on a project-by-project basis.
? Prepare other balance sheet reconciliations and journal entries as requested.
? Ensure compliance with Fairmont Key Controls and other audit standards.
? Contribute to physical inventory counts according to Corporate policy.
? Ensure that the Accounting Department is delivering excellent, reliable and efficient service to our guests.
? Contribute to a fun, positive work environment for the Accounting Team and other colleagues.
? Assist in other areas within the Accounting Department in the event of absences and vacations.
? Additional duties and projects as requested.
? Be willing to work a flexible schedule as needed in order to complete all tasks before deadline. Weekend work may be required when closing the month. Must be available to work on the first and last day of each month.
We are currently seeking a knowledgeable and motivated Accounts Payable Clerk to become an integral part of our luxury hotel in Pittsburgh. The candidate will be an enthusiastic individual who is eager to join the Accounting Department.
Hotel Overview: Fairmont Pittsburgh, a 4 diamond LEED certified luxury hotel, is located at the heart of Pittsburgh's business, cultural and retail hub. Fairmont Pittsburgh offers superb and distinctive guest services and accommodations in a luxury setting.
Summary of Responsibilities:
Reporting to the Controller, responsibilities and essential job functions include but are not limited to the following:
? Consistently offer professional, engaging and friendly service
? Audit all invoices for appropriate documentation and approvals before entering into Payables system.
? Open mail on a daily basis, distributing invoices to Purchasing Department for matching to purchase orders or to Department Heads.
? Verify that all invoices have packing/receiving slip and corresponding purchase order for the correct amount before coding and entering for payment.
? Reconcile invoices in BirchStreet procurement system before processing.
? Lead 2013 A/P-BirchStreet interface project and provide feedback as necessary.
? Review and maintain daily receiving reports.
? Reconcile vendor statements as received and research open balances.
? Accrue use tax on invoices where necessary.
? Frequently monitor Corporate Express Billing to verify that all posted invoices are accurate and pertain to Fairmont Pittsburgh. Follow-up as needed for further information.
? Prepare trial check register for review and approval before printing checks.
? Generate A/P checks on a weekly basis. Review checks to ensure all have dual signatures. Mail checks, cancel invoices and file paid invoices in a timely manner.
? Generate virtual credit card payables on a weekly basis and follow similar procedures as listed above.
? Process weekly travel agency commissions electronically through Pegasus.
? Research open inquiries in Pegasus system to keep commission payments current.
? Ensure that A/P subledger is in balance with GL.
? Review Aged Payables report to verify that there are no old balances or credits in the system that should be cleared.
? Forward all stop payments and voided checks to Controller or Assistant Controller for recording.
? Manage stale-dated checks per local regulations.
? Respond to vendor inquiries and disputes appropriately.
? Prepare accrued payables journal entry and accounts payable-related balance sheet reconciliations.
? Prepare and send 1099 Forms annually to contractors and other eligible parties.
? Generate and reconcile payments for capital expenditures on a project-by-project basis.
? Prepare other balance sheet reconciliations and journal entries as requested.
? Ensure compliance with Fairmont Key Controls and other audit standards.
? Contribute to physical inventory counts according to Corporate policy.
? Ensure that the Accounting Department is delivering excellent, reliable and efficient service to our guests.
? Contribute to a fun, positive work environment for the Accounting Team and other colleagues.
? Assist in other areas within the Accounting Department in the event of absences and vacations.
? Additional duties and projects as requested.
? Be willing to work a flexible schedule as needed in order to complete all tasks before deadline. Weekend work may be required when closing the month. Must be available to work on the first and last day of each month.
? Previous experience is an asset
? College degree or relevant coursework in Accounting or Finance is a plus.
? The successful candidate will be able to demonstrate that he/she is able to work well in a fast-paced, high-pressure environment. Balancing multiple projects and adhering to deadlines is essential.
? Candidate must be highly organized, pay close attention to detail and have excellent verbal and written communication skills.
? A driven individual with willingness to both learn and teach others is highly preferred.
? Knowledge of Microsoft Word and Excel is required. Experience with AccPac and Fidelio Opera PMS is a plus.
Physical Aspects of Position (include but are not limited to):
? May occasionally exert up to 10 pounds lift, carry, push, pull or otherwise move objects.
Visa Requirements: Must have proof of valid U.S. work authorization
? College degree or relevant coursework in Accounting or Finance is a plus.
? The successful candidate will be able to demonstrate that he/she is able to work well in a fast-paced, high-pressure environment. Balancing multiple projects and adhering to deadlines is essential.
? Candidate must be highly organized, pay close attention to detail and have excellent verbal and written communication skills.
? A driven individual with willingness to both learn and teach others is highly preferred.
? Knowledge of Microsoft Word and Excel is required. Experience with AccPac and Fidelio Opera PMS is a plus.
Physical Aspects of Position (include but are not limited to):
? May occasionally exert up to 10 pounds lift, carry, push, pull or otherwise move objects.
Visa Requirements: Must have proof of valid U.S. work authorization
Additional Details
No
Applicants who do not already have legal permission to work in the United States will not be considered.
No
Yes
No
Hotel/Resort
Administration