Property Name
Mondrian SoHo
Job Title
Accounts Payable
Location
Florida-Miami
Company Name
City
Miami
Management Position
No
Accommodation
No
Industry
Hotel/Resort
Position Categories
Accounting
CORPORATE OVERVIEW
Morgans HoteI Group is proud to be a perpetual pioneer in the hospitality industry. Founded in New York City in 1984, Morgans is recognized worldwide as the originator of the boutique hotel concept. By constantly refining basic ideas and always striving to reinvent the hotel experience, Morgans Hotel Group has created a number of breakthrough concepts that have revolutionized the industry. With twelve properties in its worldwide portfolio, Morgans is a market-leader that is poised for growth. Our design-driven approach to reinventing the traditional hotel space has made Morgans a sought after brand for guests and owners alike. Join our trend-setting team of top operators whose driving purpose is to create engaging and dynamic guest experiences for all who enter!
JOB DESCRIPTION
Job Purpose:
Under the general guidance of the Assistant Controller, assist in ensuring proper review, timely processing and communications of all disbursements in accordance with Morgans Hotel Group's policies and procedures.
Duties & Functions:
* Post, correct and report accounts payables to ensure accurate, timely information
* Maintain accurate and controlled procedures for expenditure within the Hotel
* Ensure timely disbursement of funds with regard to both suppliers and the cash flow of the hotel
* Maintain suitable storage and archiving of all Accounts Payable
* Respond to customer requests, inquiries and problems in a quick efficient manner to maintain a high level of customer satisfaction and a quality service
* Perform special projects and other responsibilities as assigned
* Recommend and implement procedural changes
* Analyze and maintain all vendor communication and correspondence including, but not limited to: reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements
* Monitor and ensure compliance of MHG approval levels, expense reporting procedures, expense dictionary usage, and other policies and procedures as required.
* Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
* Reconciliation of food and beverage purchases.
* Reconciliation of receiving logs with the appropriate personnel on a weekly basis.
* Ensure compliance with applicable state tax regulations.
* Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
Specific Job Knowledge & Skills:
* High School Diploma or equivalent required
* College Degree in Business, Hospitality, or Related field preferred
* One to two years in a public contact position, preferably in an upscale or lifestyle brand hotel
* Enter and locate work related information using computers and/or point of sale systems
* Possess a gracious, friendly, and fun demeanor
* Ability to multitask, work in a fast paced environment and have a high level attention to detail
* Strong verbal and written communication skills in English
* Maintain positive and productive working relationships with other employees and departments
* Ability to work independently and to partner with others to promote an environment of teamwork
Physical Abilities:
* Move, lift, carry, push, pull, and place objects weighing less than or equal to 15 pounds without assistance
* Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity
* Stand, sit, or walk for an extended period of time or for an entire work shift
* Reach overhead and below the knees, including bending, twisting, pulling, and stooping
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the job description amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division.
The employee will actively follow MHG policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.
Under the general guidance of the Assistant Controller, assist in ensuring proper review, timely processing and communications of all disbursements in accordance with Morgans Hotel Group's policies and procedures.
Duties & Functions:
* Post, correct and report accounts payables to ensure accurate, timely information
* Maintain accurate and controlled procedures for expenditure within the Hotel
* Ensure timely disbursement of funds with regard to both suppliers and the cash flow of the hotel
* Maintain suitable storage and archiving of all Accounts Payable
* Respond to customer requests, inquiries and problems in a quick efficient manner to maintain a high level of customer satisfaction and a quality service
* Perform special projects and other responsibilities as assigned
* Recommend and implement procedural changes
* Analyze and maintain all vendor communication and correspondence including, but not limited to: reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements
* Monitor and ensure compliance of MHG approval levels, expense reporting procedures, expense dictionary usage, and other policies and procedures as required.
* Maintain purchase order systems, which include a listing of open PO's for goods received but not invoiced, filing, notification of PO discrepancies, etc.
* Reconciliation of food and beverage purchases.
* Reconciliation of receiving logs with the appropriate personnel on a weekly basis.
* Ensure compliance with applicable state tax regulations.
* Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
Specific Job Knowledge & Skills:
* High School Diploma or equivalent required
* College Degree in Business, Hospitality, or Related field preferred
* One to two years in a public contact position, preferably in an upscale or lifestyle brand hotel
* Enter and locate work related information using computers and/or point of sale systems
* Possess a gracious, friendly, and fun demeanor
* Ability to multitask, work in a fast paced environment and have a high level attention to detail
* Strong verbal and written communication skills in English
* Maintain positive and productive working relationships with other employees and departments
* Ability to work independently and to partner with others to promote an environment of teamwork
Physical Abilities:
* Move, lift, carry, push, pull, and place objects weighing less than or equal to 15 pounds without assistance
* Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity
* Stand, sit, or walk for an extended period of time or for an entire work shift
* Reach overhead and below the knees, including bending, twisting, pulling, and stooping
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This job description reflects the job content at the time of writing and will be subject to periodic change in light of changing operational and environmental requirements. Such changes will be discussed with the job holder and the job description amended accordingly. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
Due to the nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which may include overtime, weekends and holidays. The employee will carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager or Head of Department/Division.
The employee will actively follow MHG policies including Equal Opportunities policies and will maintain an awareness and observation of Fire and Health & Safety Regulations.
JOB REQUIREMENTS
See Job Description
