Human Resources Assistant

Summary Provides administrative support to the Human Resources Manager on all personnel matters.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Performs customer service functions by answering employee requests and questions.
• Conducts benefits enrollment for new employees.
• Verifies I-9 documentation and maintains books current.
• Submits the online investigation requests and assists with new employee background checks.
• Reconciles the benefits statements.
• Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action.
• Updates payroll system with employee change requests and processes paperwork.
• Responds to inquiries regarding policies, procedures, and programs.
• Assists with processing of terminations.
• Assists with the preparation of the performance review forms.
• Assists HR Manager with various research projects and/or special projects.
• Assists with recruitment and interview process.
• Maintains updated job postings in house, online and on third party websites.
• Schedules meetings and interviews as requested by HR Manager.
• Makes photocopies, faxes documents and performs other clerical functions.
• Files papers and documents into appropriate employee files.
• Assists or prepares correspondence.
• Prepares new employee files.
• Processes mail.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience                     

One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

Language Skills                     

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills                     

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability                     

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills                     

To perform this job successfully, an individual should have knowledge of Microsoft Office Publisher, Word and Excel software; ADP Payroll systems.