Pay Master

PRIMARY OBJECTIVE OF POSITION:

Process various functions relating to payroll to include but not limited to payroll processing, payroll tax compliance, automated time-keeping systems and reporting in an accurate and timely manner. The Paymaster will be the primary contact for management and employees regarding payroll and related topics. Audit payroll data and maintain files and records to produce payroll period reports, month end payroll reports and reconciliations in accordance with the hotel standards. The Paymaster will provide excellent management and employee assistance and be well versed in Payroll CA Wage & Hour Law Compliance, Taxes and Reporting. Maintain an organized and clean office.

RESPONSIBILITIES AND JOB DUTIES

• Maintain confidentiality of all information related payroll records.
• Work closely and cohesively with the human resources and the accounting department.
• Process payroll for the company: Reviews and inputs payroll data manually and electronic imports into payroll software; ensures required authorizations are obtained; backup transaction files complete and post payroll; print and distribute payroll related information.
• Perform all phases of the payroll processing cycle to include master payroll balancing, payroll tax reconciliations, payroll register and required reporting in an accurate and timely manner.
• Analyze and evaluate payroll reports, trends, related services, etc.
• Assist timekeepers and supervisors with database training payroll issues, and requests for payroll information on a regular basis.
• Research and resolve payroll issues/discrepancies, and processes necessary corrections.
• Maintain knowledge of and analyze government regulations, payroll program trends, and prevailing best practices
• Comply with the regulatory standards and the company's internal policies and procedures for payroll.
• Maintain complete knowledge and keep abreast of the system and software changes.
• Maintain complete knowledge and comply with hotel and Finance departmental policies and procedures as well as Payroll, Tax and Wage & Hour Law.
• Interface with management and technology support personnel on accounting applications.
• Identify current or potential problems with reports, analyze the impact to financial data, and propose solutions.
• Produce Month-End Payroll Reports and Payroll Reconciliations.
• Report for duty punctually and adhere to Hotel Standards of grooming and performance.
• Maintain and organize workstation with designated supplies, forms and resource materials; maintain cleanliness at all times.
• Handle employee inquiries regarding paychecks thru department heads (not directly to employees) according to department procedures.
• Enter new employee records in payroll system according to Human Resources specifications, create a file and include all designated forms and data.
• Review all SCF's for complete information and ensure accuracy of figures; resolve discrepancies with Human Resources. Input information using appropriate codes with total hours to be paid.
• Archive terminated employees as they occur.
• Enter authorized status changes (rate, job transfers, exemptions, etc.) and terminations as received from Human Resources.
• Maintain vacation accrual and sick pay records and authorize requests when applicable and approved by Human Resources.
• Input payroll from weekly summaries and pay request for, balancing to each department's total.
• Input or update employee deductions (i.e., garnishments, insurance, 401k deductions, etc).
• Print transaction; edit list and review for accuracy and make necessary corrections.
• Balance banquet gratuities weekly.
• Calculate tip allocations for all tipped employees.
• Generate accurate payroll reports as directed by Human Resources, Assistant Director of Finance and Director of Finance.
• Prepare weekly variance report and overtime report.
• Answer and assist telephone inquiries in an efficient, courteous and professional manner, using correct telephone etiquette.
• Perform any task deemed necessary by management.
• Assist with other Finance job functions as assigned.

• Knowledge of privacy laws and regulations.
• Knowledge of payroll processing, reconciliation and reporting.
• Knowledge of payroll tax compliance.
• Knowledge of minimum wage tip credit.
• Knowledge of the regulatory standards and policies and procedures of payroll.
• Ability to work in a fast paced environment adhering to strict deadlines.
• Ability to maintain confidential information pertinent to hotel and payroll information.
• Ability to maintain concentration and think clearly (return immediately to present task after interruptions).
• Strong analytical skills and problem solving ability.
• Computer proficiency and technical aptitude with the ability to utilize MS Office tools (Excel, Word, PowerPoint and Outlook) and various payroll and timekeeping technology applications.
• Written and verbal communication skills to effectively address all levels within the organization.
• Ability to exercise considerable judgment and discretion in dealing with matters of significance for the company.
• Ability to represent the company effectively in a variety of settings with a demonstrated understanding and appreciation for diverse cultures.
• Ability to read, analyze and interpret general business policies, procedures, equipment manuals, training materials, and corporate communications.
• Ability to compose professional internal and external business communications including reports, memos, letters, and e-mails.
• General booking knowledge.
• Ability to remain in stationary position for extended periods of time.
• Ability to ascertain caller's needs and comply with such to ensure callers' satisfaction.
• Ability to be well organized, maintain concentration, think clearly, be proactive and follow up.
• Ability to focus attention on details.
• Ability to work well under pressure of processing inquiries within any given period of time.
• Ability to work cohesively with other departments and co-workers as part of a team.
• Ability to perform job functions with minimal supervision.

EXPERIENCE REQUIRED:

Three to five years of payroll experience; or equivalent combination of education and experience. Experience working or training within the hospitality industry preferred.