Events/Wedding Coordinator

The Event/Wedding Manager is hands-on and involves working as part of a team including event supervisors, sales reps, clients, vendors, and hotel staff.  Event Managers must be able to complete a wide range of activities requiring clear communication, excellent organizational skills and attention to detail.  They must work well under pressure and be resourceful to ensure smooth and efficient running of an event, while controlling costs and expenditures.

Event Manager will work closely with F&B Managers to orchestrate and produce events from conception through to completion. Events can include:

• Weddings
• Fairs, festivals & exhibitions
• Sporting events
• Cause-related events
• Promotions and product launches
• Retailer parking lots and misc. social events

The role of Event Manager varies depending on the organization and type of event.  Principal activities include:

• Consulting primarily with F&B Managers to execute event plans
• Setting up and maintaining internal system  to track program throughout lifecycle
• Adhering to and managing a budget
• Researching, securing and booking event venues & city permitting
• Coordinating venue management, staff, contractors and equipment/supplies
• Planning foot print layouts, arranging all logistics, vehicle parking, set-up, general security and first aid
• Screening event staff, preparing training materials and conducting training sessions
• Serving as primary point of contact with client(s) throughout event lifecycle
• Communicating with suppliers, storage facilities, trucking lines, fulfillment centers –  ensuring deadline are met
• Traveling to events when necessary to troubleshoot, monitor and oversee entire production from set-up to tear down while communicating the status to the Event Team Supervisors and clearning the venue efficiently
• Troubleshooting on the event to ensure all runs smoothly
• Preparing post event recaps and evaluating key learnings and recommendations
• Serving as back up to:
  • research markets/venues to identify opportunities for events
  • produce detailed proposals and contracts for events (e.g. timelines, venues, suppliers, logistics, legal obligations, staffing and budgets
  • other duties as required

• Bachelor’s Degree or 1 to 2 years combined experience in client service, event and/or program management,  business,  management and/or finance

Minimum Competencies:

• Client focused with positive influence
• Strong interpersonal skills
• Ability to communicate clearly and effectively
• Ability to build and retain strong working relationships
• Ability to work with limited supervision
• Ability to work in a team environment and serve as a back-up when teammates are absent
• Ability to multi-task
• Detail-oriented
• Organized
• Intermediate Excel, PowerPoint, Word, Outlook
• Ability to work occasional evenings and/or weekends
• Ability to adapt to an ever changing environment
• Ability to adjust actions and recommendations as new info becomes available
• Ability to resolve opportunities in a creative, positive manner