Manager, Payroll-Benefits-HRIS

The Manager, Payroll-Benefits-HRIS will report to the VP-Human Resources and will oversee the payroll, benefits and HRIS operations for the Ultima Hospitality properties. This individual will be responsible for the overall development and execution of strategies that will support, strengthen and grow the hotels and organization as a whole.

Responsibilities will include driving service excellence, developing and executing action plans to improve processes. This role will be responsible for the Payroll, Benefits, and HRIS with an emphasis on Data Integrity, Compliance, and Reporting.

Ultima Hospitality utilizes Kronos as our timekeeping system and UltiPro (Ultimate Software) as our HRIS where we also process our payroll and manage benefit enrollment. Ideal candidates will have experience in one or both systems and will be able to ensure we are utilizing both systems to their fullest capability.

Successful candidates will thrive in a fast paced and energetic work environment and are able to travel on occasion to assist in acquisitions. Those with experience in start-ups who thrive in a fast-paced, entrepreneurial environment rather than a structured and established work environment are best suited for this position. Candidates should be able to grow with the position professionally as the organization continues to grow.

Payroll:

• Ensure accurate and timely preparation of the company bi-weekly domestic payrolls (multiple states, EINs)
• Manage changes relating to salaries, deductions, tax updates, direct deposits, and garnishment/tax levy compliance.
• Addresses and resolves employee concerns regarding payroll, tax or deduction issues.
• Manage the timekeeping process for hourly/salaried employees; ensuring managers are appropriately trained on the system.
• Set up new state payrolls and unemployment insurance accounts
• Create new earnings and deductions codes and conduct testing to ensure accurate processing.
• Partner with Accounting regarding internal and external audits, bonus payouts, tax issues and W-2s related to the year-end close.
• Ensure wage and hour compliance with Federal, State and Local laws.
• Monitor legislation and legal provisions that may affect Payroll/Compensation.
• Partner with HR, Legal and Finance to proactively address compliance issues.
• Identify and implement new procedures to increase payroll operation’s efficiency and accuracy.
• Maintain and Update Payroll SOPs as necessary.

 
Benefits:

• Manage the administration of employee benefit programs, including medical, dental, vision, life/disability, FSA, 401K and transit.
• Oversee Paid Time Off and reporting accrual levels to Accounting.
• Monitor legislation and legal provisions that may affect Benefits.
• Ensure regulatory compliance and prepare Disability, Unemployment, OSHA, & 5500, and EEO-1 reports.
• Manage vendor file feeds for all benefits and COBRA.
• Assist HR as a liaison between benefit provider and company - address and resolve employee benefit issues.
• Assist HR in directing company-wide communications regarding benefit changes and updates.
• Ensure billing accuracy and resolve any discrepancies.

 
HRIS:

• Manage systems that support HR including HRIS, Payroll, & Benefits and ensure integrity of all data.
• Investigate and resolve any errors regarding data transfer between benefit and Information systems.
• Create and analyze monthly audit reports to ensure data integrity.
• Create and execute monthly, quarterly, and ad hoc reports for HR, Accounting, and Legal departments.
• Identify, develop and implement improvements in HRIS processes and procedures.

• Expert knowledge of federal and state laws relating to benefit plans including ERISA, HIPAA, COBRA and FMLA
• Technical HRIS experience with high level of understanding in HR processes and data integrity
• Knowledge of Kronos and UltiPro (Ultimate Software) strongly desired
• Advanced proficiency with MS Excel
• Proficient in MS Office
• Overall technologically savvy
• Must be responsive and flexible to a variety of business needs, able to manage multiple priorities, and adapt quickly to change
• Must be highly analytical
• Demonstrated self-leadership and interpersonal communication skills with the ability to effectively and tactfully interact with employees at all levels of the organization
• High level of integrity and ability to maintain and protect confidential information
• Strong administrative and organizational skills with attention to detail
• Strong written and verbal communication skills
• Proactive 'can-do' approach, resourceful & an ability to problem-solve
• Good sense of judgment. Must know when to ask for help and when to make a call
• Bachelor's Degree with a focus in Human Resources, Business, Accounting, or Finance preferred
• 5+ years Human Resources experience with payroll, benefits, and HRIS
• CPP Certification strongly preferred
• Previous hospitality and/or restaurant payroll experience required, preferably managing 500+ associates in a multi-unit/multi-state or regional role.