Acct / HR Administrator

Position Purpose

The Accounting / HR Administrative Assistant is responsible and accountable for handling all general office / clerical duties, including accounts payable processes, daily flash reporting, payroll, employee documentation and other HR related responsibilities. In this role it is crucial to be able to handle multiple tasks/projects simultaneously such as communication with the golf facility and clients, attention to detail and working well with others is a must.

General Description of Duties and Responsibilities:

Accounting and General Office:

• Collect financial data to develop and distribute daily "Flash Reports"
• Maintain accounts receivable records.
• Maintain accurate and organized accounting information for posting to the general ledger.
• Route accounts payable invoices for approval and post in accounting system.
• Managing data base, files, reports, records and spreadsheets
• Assist team with administrative tasks.
• Perform administrative duties for General Manager and department heads as may be required
• Perform other duties as requested by the General Manager.

Human Resources:

• Handle all matters with confidentiality, sensitivity and knowledge.
• Responsible for preparation of bi-weekly payroll.
• Time-off accrual support; assist with the set up/ tracking of time off accruals, verify all LOA's are paid time-off correctly and assist with maintenance/ communication of the accruals via the payroll system.
• Responsible for explaining, collecting, reviewing employee paperwork, including 401k and benefit administration.
• Performance management; manage monthly tracking; communicate to operations according to established timeline.
• Harassment training; insure that newly hired supervisors/managers go through the harassment training.
• Additional duties/ responsibilities may be assigned as the business/ department evolve over time.

Experience / Education / Requirements:

• Associates degree with three years experience in similar capacity (preferred)
• Experience with outsourced payroll processing.
• Knowledge of Word, Excel, Peachtree (or other accounting application), and Payroll software a must.
• Have the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Basic HR skills, including, but not limited to; personnel record keeping and filing, an awareness of compliance and confidentiality in regards to health insurance and 401k.
• Must have excellent writing and verbal skills.
• Keen business sense; able to exercise good judgment as necessary.
• Must be able to work with and maintain confidential information at all times.
• Must be detail oriented and able to handle multiple-priorities.